Welcome to SwimTopia! We're pleased to help you manage your league website, with special features that can help you manage the teams in your league.
Use this Quick Start Guide to get started with your new league website. Follow the links below each item for step-by-step instructions. The list below will get you started; we also offer a comprehensive League Onboarding Checklist that guides you through every action item as you set up your league with SwimTopia.
Covered in this Article:
- Manage team and site settings
- Manage people
- Add some content to your website
- Create Meet Templates
- Import your Meet Schedule
- Set up Scoring and Standings
- Set up Shared Roles
- Set up Shared Registration Acknowledgements
- Set up Shared Time Standard Sets
① Manage team and site settings
You can review (and edit if needed) your league's name, abbreviation, add a logo, set your time zone, configure your WePay account and enable your Online Store.
➞ Admin Menu and Settings Menu
Also, if any of your teams are already using SwimTopia sites, we'll want to make sure they're linked to your league. Contact our Customer Happiness Team with a list of your teams who are SwimTopia users (or if it's easier, all of your teams).
② Manage people
Manage the people in your league including admins, board members, and league officers.
③ Add some content to your website
Modify your site's color scheme, add content to your pages, and arrange your pages and navigation.
➞ Customizing your site’s appearance
➞ Editing Page Content with Snippets
➞ Working with Snippets (video)
④ Create Meet Templates
Define Shared Meet Templates that can be applied to your SwimTopia teams' meets. This helps ensure consistency across teams' meets for swim events, meet entry rules, meet entry fees, and eligibility rules.
⑤ Import your Meet Schedule
Create a meet schedule file that can be pushed down to your teams who are using SwimTopia and will auto-populate your SwimTopia teams' Schedules.
⑥ Set up Scoring and Standings
You can create a league standings page by enabling the scoring feature, if all of your teams are using SwimTopia. You can even track standings within divisions.
➞ Setting up Divisions for your League
⑦ Set up Shared Roles
Create roles that will be used by your teams who are also using SwimTopia, such at Team Rep, President, Coach, and more. Once you create these Shared Roles, they'll be available on your teams' SwimTopia sites, and your teams can then assign names to them.
➞ Sharing Roles with Member Teams
⑧ Set up Shared Registration Acknowledgements
You can create acknowledgements to be pushed down to the registration forms of your teams who are also using SwimTopia. In these shared registration acknowledgements, you can include waivers, capture electronic signatures, and add league fees to be paid directly to your league.
⑨ Set up Shared Time Standard Sets
Leagues can set up Shared Time Standard Sets, apply them to Shared Meet Templates and push them down to all of the league’s SwimTopia teams. This is helpful and ensures accuracy for league-wide meets, such as championship meets and invitationals. It also allows teams who are using Meet Maestro to track when a time standard has been achieved during a meet.
➞ See more about League Shared Time Standard Sets
Email Your League Members
Use automatic mailing lists to communicate with the league members who are set up on your site, with team members who are assigned to Shared Roles, and to all members of your teams who are using SwimTopia.
➞ Communications Center (video)
SwimTopia offers a robust system for managing your site - visit our Help Center for more information, including our section about Leagues.
Need support? ➞ See SwimTopia Support - How can we help you?
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