Shared Job Templates

Leagues can set up a shared job template that can be pushed down to the sites of all of the league’s SwimTopia Premium teams. This is helpful for league-wide meets, such as championship meets and invitationals. And for dual meets, if there are common jobs and shifts for all of the teams in the league, this can provide a good baseline template that your teams can copy, and then start filling out their own job templates.  

NOTE: If one of your teams is already using a job template that would provide a good baseline for a shared job template, you can contact our Customer Happiness Team and ask them to copy that team's job template to your league site.

Creating Shared Job Templates

Shared job templates are created in the same fashion as job templates on a team's site. For more information about creating a job template, see our Help Center article about Job Templates.

While creating a job template on the league site, you'll see a checkbox offering to share the job template with member organizations:

Once you share the job template, all of your SwimTopia teams will be able to see and use this job template. Any edits you make to the shared job template will propagate to your teams' sites.

On your league site, the job template will have a "Shared" badge next to it:

Shared Job Templates on Teams' Sites

On your teams' sites, the shared job template will be marked with a badge that has your league name in it:

Any changes you make to the shared job templates (from the league site) will propagate to all teams' sites -- when they click on the shared job template, they'll see the updates. But when they apply a shared job template to a meet, they're actually copying those jobs into a meet -- so any edits that are made to the shared job template (from the league site) at a later date will not propagate to any meets that have used that shared job template.

Note: the shared job templates cannot be modified on the teams' sites.  However, if a team applies a shared job template to a meet, they will be able to edit and modify the jobs and shifts for that meet. 

Teams can also make a copy of a shared job template, and then edit that copy and save it as a "local" job template.

Also:  There is not a way to manage shared volunteers at the league level via a shared job template.  All volunteer assignments are managed at the team level.  So for example, if you share a job template for a league-wide championship meet, each team would be responsible for managing its own volunteers for that meet, and league administrators would not have automatic visibility to the volunteers from each team.  Team admins could run volunteer reports and submit them to the league admin.