Shared Job Templates

Leagues can set up a shared job template that can be pushed down to the sites of all of the league’s SwimTopia teams. This is helpful for league-wide meets, such as championship meets and invitationals. And for dual meets, if there are common jobs and shifts for all of the teams in the league, this can provide a good baseline template that your teams can copy, and then start filling out their own job templates.  

Creating Shared Job Templates

Shared job templates are created in the same fashion as job templates on a team's site. For more information about creating a job template, see our Help Center article about Job Templates.

While creating a job template on the league site, you'll see a checkbox offering to share the job template with member organizations:

Once you share the job template, all of your SwimTopia teams will be able to see and use this job template.

On your league site, the job template will have a "Shared" badge next to it:

Shared Job Templates on Teams' Sites

On your teams' sites, the shared job template will be marked with a badge that has your league name in it:

Note: the shared job templates cannot be modified on the teams' sites.  However, if a team applies a shared job template to a meet, they will be able to edit and modify the jobs and shifts for that meet.  Teams can also make a copy of a shared job template, and then edit that copy and save it as a "local" job template.

Also:  There is not a way to manage shared volunteers at the league level via a shared job template.  All volunteer assignments are managed at the team level.  So for example, if you share a job template for a league-wide championship meet, each team would be responsible for managing its own volunteers for that meet, and league administrators would not have automatic visibility to the volunteers from each team.  Team admins could run volunteer reports and submit them to the league admin.