Meet Templates allow you to define a list of events and rules for different types of meets throughout the season (e.g., Dual Meets, Tri Meets, Divisionals, Champs, or Invitationals). You can define a Meet Template at the league level and share it with your teams, thus ensuring that all of their meets contain your league's swim events and entry rules.
Covered in this Article:
- Creating a Shared Meet Template
- Locking a Shared Meet Template
- Applying a Shared Meet Template
- Changes to a Shared Meet Template
Creating a Shared Meet Template |
Meet Templates have five components:
- Meet Events
- Meet Entry Rules
- Meet Entry Fees
- Eligibility/Participation Requirements
- Seeding & Scoring Rules (Swimtopia Meet users only)
» Note: If one of your teams is already using a meet template that you would like to share with the rest of your league, you can contact our Customer Happiness Team and ask them to copy that team's meet template to your league site.
Set the Meet Type on each shared template (for example, Dual for your regular-season template and Championship for your championship template) so your member teams' meets inherit this setting, and your participation rules count the right meets.
You can share it with your teams by clicking the box next to "Shared with member organizations."
» Note: Shared meet templates are not editable by the team. If a team would like to make changes to a shared meet template, they can make a copy and then make modifications to their local meet template.
➧ Once you have defined the shared Meet Templates:
- If all the teams in your league use Swimtopia, you can use our League Schedule Import. Each meet on the league's schedule gets your shared Meet Template, and every team's copy is linked to that league meet — so teams inherit the template's events and rules through the league meet and stay in sync with any change you make.
- If your team admins create any new meets (or have already created their meets), they'll see the shared Meet Template on their list of Meet Templates, and they can select the league's Meet Template for their new meets.
If your shared template was applied to a league schedule import, it’s imperative that you not “unshare” the template(s) used. You CAN make changes to the shared template, and those changes will propagate to the meets using the template, as long as that meet is in the future or the changes you make don’t remove events that already have entries.
➞ See our Meet Templates Help Center article for details on creating and managing your meet templates.
Locking a Shared Meet Template |
If you lock a Shared Meet Template, once that template is applied to a meet, the team will not be able to “unlink” that template from the meet. The team can’t make any changes to their settings, unlink the template, or choose a different template.
This gives leagues the ability to share “locked” templates (and apply them automatically when importing a meet schedule) in such a way that it guarantees the meet will not deviate from the league template.
If the league doesn’t lock the template, it gives the team more flexibility to “unlink” the template and then make changes to their meets.
Applying a Shared Meet Template |
You will need to communicate with your Swimtopia teams' admins to instruct them to apply the Shared Meet Templates to their meets on their local Swimtopia sites (unless they were automatically applied during a meet schedule import).
For more information about applying a Meet Template to a meet, ➞ See our Help Center article about Meet Templates.
Changes to a Shared Meet Template |
Changes to a Shared Meet Template propagate to every upcoming meet using it, usually within a minute. If a change removes an event (or changes it enough to count as a new event) and a team already has entries in it, those entries are parked on that team's Parked Entries page rather than blocking the change.
Tell your teams before making mid-season event changes so they can move parked entries. Past meets and meets already merged into Swimtopia Meet do not change.
» Note: Changes to Shared Meet Templates will not propagate to any past meet.
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