Meet Entries

Once you've created a meet, set up your entry preferences, defined your swim events and entry rules (see our article about Meet Templates), you're ready for meet entries.

Meet Signups

When you're ready for families to sign up for meets, you'll set your Meet Signup Status to "Open" (and you can set the signups to automatically open at a certain date and time).  For more information, see our Help Center article about Meet Status.

If you'd like your parents/swimmers to sign up for swim events, you'll set your entry preferences to "Allow parents/athletes to select/suggest individual events."  

When parents sign up for a meet, they'll see a list of events their child is eligible to enter:

Schedule_-_Meet_Signups.png

If the coach selects the swim events, do not check the box next to "Allow parents/athletes to select/suggest individual events" in Preferences.  When parents sign up for a meet, they'll simply be making an attendance declaration (and you can set it to ask about relay attendance as well).

For more information, see our Help Center article about Meet Entry Preferences.

Meet Entries

Once meet signups are closed, the coach can review and edit all event signups (if allowed) and create new meet entries.

Meet Entries Matrix

Go to Manage Team > Schedule > [meet name] > Entries.  There you'll see the meet entry matrix, which is all the meet entries for your roster by age group.

If you click the header of any column, the view will sort by that column, placing the fastest time at the top if you click an event for example.

You can also view and edit all the entries for that age group at once by clicking “Edit Entries.” See below.

 

Individual Athlete’s Detail View

Click the “pencil” icon next to a swimmer’s name to manually edit that person’s entries, seed times and meet attendance status/preferences and to enter swim-up events. Entering a custom time uses that for the athlete’s seed time.

» For more information about Swim-Ups, see our article on Swim-Ups for Individual and Relay Entries.

 

Meet Entries, Bulk Editing View

You can also view and edit all the entries for that age group at once by clicking “Edit Entries.” 

Note: this ‘bulk editing’ feature is not available for multi-session meets. You can still edit each athlete by clicking the pencil icon next to his/her name.

 

Relay Entries

SwimTopia allows you to automatically generate teams according to your relay settings for all age groups by clicking the "Generate Relay Teams" button. For more details, see our Help Center article about Automatic Relay Generation.

 

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