Covered in this Article:
- Does SwimTopia have a meet management system?
- Exporting a Meet Events File (Optional)
- Exporting Meet Entries and Team Roster for Meet Manager
- Seed times and Team Manager compatibility
- Exporting Meet Entries for Swimmingly
- Importing Results After the Meet
- Reports - Heat Sheets, Results, Labels...
Does SwimTopia have a meet management system?
You bet we do! SwimTopia provides our customers with the option to use our innovative and intuitive meet management module, Meet Maestro™, to run meets against other SwimTopia teams or non-SwimTopia teams.
If your team is not currently using Meet Maestro...
➞ Read more about our Meet Maestro features on our Meet Maestro tour page.
➞ Take a test drive or learn how to get started, visit our Meet Maestro - Manage Your Meets online help.
» Note: If your team is currently using Meet Maestro, but you have meets with teams who are not, spread the word on how easy and simplified Meet Maestro is to run your meets. We're happy to talk to anyone you refer our way! Have them contact our sales team at 877 856 2940, option 1.
Exporting a Meet Events File (Optional)
If the meet is being hosted by a team using another system and you want to ensure your meet will run smoothly, we advise sharing your meet events with the opposing team.
They can use the events file to confirm you are set up correctly based on the events list they have in their system, OR they can share their event file with you to compare with what you have in your SwimTopia meet or to use to create your meet (if not already created by you or your league).
When you have at least one event present in your meet, you'll see the option to Download Events File. This meet event file can be imported into any system that accepts EV3 files.
➞ See Downloading a Meet Event File (EV3)
Exporting Meet Entries and Team Roster for Meet Manager
» Note: SwimTopia is compatible with Hy-Tek Meet Manager 2.0 and above. This file is also compatible with the Swim Meet Maker system as well.
A. Export Meet Entries
SwimTopia meet entries import directly into Hy-Tek Meet Manager, for seeding and heat sheet generation.
From Schedule > Meet > Merge/Export, "Lock out all entry changes", click on the Downloads tab and download the Meet Entries in Hy-Tek format (.zip/.hy3) file to your local drive to upload to Meet Manager, or send to the host team.
» Tip: If you are the host team using Meet Manager, follow the instructions found in Active Hy-Tek's User Guide for Adding Meet Entries to import your .HY3 file.
B. Export Team Roster
From this same screen on your SwimTopia site, download your complete Team Roster (.zip compressed .hy3 file) for Meet Manager, or Team Manager.
» Note: Rosters can also be downloaded in .HY3 file format from the Athlete Roster report in Reports.
Seed Times and Team Manager Compatibility
» Note: Most teams use Meet Manager, not Team Manager so this is just an FYI for those that do import into Team Manager...
When importing entries into Team Manager, seed times will not be extracted from the entries file. Team Manager will instead look first to the database of times already loaded into Team Manager.
Team Manager matches swimmers to times in its database using the exact full name (including middle initial) of the swimmer plus date of birth. If some swimmers do not have seed times after importing entries into Team Manager, that would indicate that either (a) Team Manager does not have any times/results for those swimmers or (b) the names or birthdates do not match exactly (most commonly this is due to different middle initial or first name).
Exporting Meet Entries for Swimmingly
SwimTopia meet entries import directly into Swimmingly system for seeding and heat sheet generation.
From Schedule > Meet > Merge/Export, "Lock out all entry changes", click on the Downloads tab and download the Meet Entries in SDIF format (.zip/.sd3) file to your local drive to upload to Meet Manager or send to the host team.
Importing Results After the Meet
Meet results exported from other meet management software can be imported directly into each completed meet.
➞ See Meet Results: Transfer/Upload Process for details.
Reports - Heat Sheets, Results, Labels...
The meet reports in Meet Maestro were designed to be accessed when the meet is run using Meet Maestro. If the meet host is using another meet management system, then it's up to the host to provide the heat sheets, results, labels etc., for the visiting team. We do not support importing meet results from another system into a Meet Maestro meet.
For Pre-meet reports, you could ask for their entries if you want to upload them to merge the meet as if you were the host. (Meet Manager has proprietary rules for how it seeds athletes when there are NTs etc, so you couldn't assume the heat sheets would be exactly the same.)
Article is closed for comments.