Schedule: Meet Manager

Can we use SwimTopia to run our swim meets?

SwimTopia offers an innovative and intuitive meet management module, Meet Maestro™.  SwimTopia teams can use Meet Maestro if all meet participants are also using SwimTopia and have meet management enabled. 

➞ Read more about our Meet Maestro features on our Meet Maestro tour page.

➞ To take a test drive or learn how to get started, visit our Meet Maestro - Manage Your Meets online help.

If your team uses Hy-Tek Meet Manager, see below:

Is SwimTopia is compatible with all the older versions of Meet Manager?

SwimTopia is compatible with Hy-Tek Meet Manager 2.0 and above. The current Meet Manager version is 6.0. 

How do I export meet entries and team rosters for Meet Manager?

Export Meet Entries

SwimTopia meet entries import directly into Hy-Tek Meet Manager for seeding and heat sheet generation.

SwimTopia is compatible with Meet Manager version 2.0 and above. The current version of Meet Manager is 6.0.  

From Manage Team > Schedule > Meet > Entries > Merge/Export, lock entries, and download the Meet Entries (.zip compressed .hy3 format) file to your local drive.

Next, follow the instructions found in Active Hy-Tek's User Guide for Adding Meet Entries to import your .hy3 file. 

Export Team Roster

Follow the instructions above to download your complete Team Roster (.zip compressed .hy3 file) for Meet Manager or Team Manager.

Note: Rosters can also be downloaded in .hy3 file format from the Athlete Roster report in Manage Team > Reports. 

Seed times and Team Manager compatibility

When importing entries into Team Manager, seed times will not be extracted from the entries file. Team Manager will instead look first to the database of times already loaded into Team Manager.

Team Manager matches swimmers to times in its database using the exact full name (including middle initial) of the swimmer plus date of birth. If some swimmers do not have seed times after importing entries into Team Manager, that would indicate that either (a) Team Manager does not have any times/results for those swimmers or (b) the names or birthdates do not match exactly (most commonly this is due to different middle initial or first name).