Covered in this Article:
- Does SwimTopia have a meet management system?
- Compatibility with Hy-Tek Meet Manager
- Exporting Meet Entries and Team Roster for Meet Manager
- Seed times and Team Manager compatibility
- Importing Results After the Meet
Does SwimTopia have a meet management system?
SwimTopia provides our customers with the option to use our innovative and intuitive meet management module, Meet Maestro™, to run meets against other SwimTopia teams or non-SwimTopia teams.
➞ Read more about our Meet Maestro features on our Meet Maestro tour page.
➞ To take a test drive or learn how to get started, visit our Meet Maestro - Manage Your Meets online help.
Compatibility with Hy-Tek Meet Manager
SwimTopia is compatible with Hy-Tek Meet Manager 2.0 and above.
Exporting Meet Entries and Team Roster for Meet Manager
A. Export Meet Entries
SwimTopia meet entries import directly into Hy-Tek Meet Manager for seeding and heat sheet generation.
From Manage Team > Schedule > Meet > Merge/Export, lock entries, click on the Downloads tab and download the Meet Entries (.zip compressed .hy3 format) file to your local drive to upload to Meet Manager or send to the host team.
>>Note: If you are the host team using Meet Manager, follow the instructions found in Active Hy-Tek's User Guide for Adding Meet Entries to import your .hy3 file.
B. Export Team Roster
From this same screen on your SwimTopia site, download your complete Team Roster (.zip compressed .hy3 file) for Meet Manager or Team Manager.
>>Note: Rosters can also be downloaded in .hy3 file format from the Athlete Roster report in Manage Team > Reports.
Seed times and Team Manager compatibility
>>Note: Most teams use Meet Manager, not Team Manager so this is just an fyi...
When importing entries into Team Manager, seed times will not be extracted from the entries file. Team Manager will instead look first to the database of times already loaded into Team Manager.
Team Manager matches swimmers to times in its database using the exact full name (including middle initial) of the swimmer plus date of birth. If some swimmers do not have seed times after importing entries into Team Manager, that would indicate that either (a) Team Manager does not have any times/results for those swimmers or (b) the names or birthdates do not match exactly (most commonly this is due to different middle initial or first name).
Importing Results After the Meet
Meet results exported from other meet management software such as Meet Manager/Team Manager or Team Unify can be imported directly into each completed meet.
➞ See Meet Results: Transfer/Upload Process for details.
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