We provide access to all standard pre-meet reports. Some, like athlete check-in sheets and meet entries reside in your SwimTopia team management site (if using), while others can be found in your Meet Maestro meet (once you have merged entries) as seen below.

» Note: If you do not see a needed report, feel free to submit a request with exactly what information you are looking for to the Customer Happiness Team.

Covered in this Article:

Report Access and Design Options

Accessing Reports

Pre-Meet Reports are found under Meet Maestro Settings (gear icon).

➞ See Meet Maestro Settings – Post-Meet Reports if looking for reports after the meet has been completed.

Settings-Reports-WithDiving-8.19.24.png

https://maestro.swimtopia.us/a/meet/17463/settings/reports

Report Design and Filter Options

Each report will provide filter and display options and can be downloaded and/or printed.

➧ Design Options

» Note: Clicking OPTIONS in the header will expand and collapse the view. This state will be "sticky" between reports - The system assumes you may be interested in that setting for other reports.

➞ FILTERS

Filter options allow you to choose a specific session or show all together; only show certain events and type of event (and lane in some reports); select a certain heat range, age range, and/or competition category; and only show a specific team if desired.

Example from Heat Sheet Report:

➞ DISPLAY OPTIONS

Display 1-3 columns
Paginate each page based on each team and age group
Show empty lanes
Exclude default data
Choose how many events per page (Timer Sheets)
Format by age group or event and shade alternating rows (Records)
Display Athlete Numbers (ex. USA Swimming IDs) - Long names are truncated to show full#
Select to display your sponsor banner at the bottom (if you have created one within the SwimTopia team management system ➞ See our Sponsorships article for more on this topic) PREMIUM
Include a Footer Timestamp by Date and Time or just Date.

Example from Heat Sheet Report:

➞ BENCHMARKS

This section provides options for displaying Pool and Team Records along with Time Standard Sets (if these benchmarks have been created at the league or team level within a SwimTopia team management site).

These can be configured to display in Heat Sheets, Psych Sheets and Records Pre-Meet Reports, and Results Post-Meet Reports.

➞ See our Creating a Record Book and Time Standards & Qualifying Times Overview articles for more on these topics.

➞ LAYOUT (Non-Label Reports Only)

Paper Size: Users can print to different paper sizes, including A4 (the most popular non-US paper size). We can add other paper sizes upon request. Submit your specific request to our Help Center.

Paper Margins: Users also have control over the page margins to allow modifications based on their specific printer options. The default is set at 0.4" which works for most printers, but optimal printing for a specific printer could dictate the need to make modifications to these settings.

» Note: Paper size and page margins are stored in the browser/desktop app so users only need to set this up once. Best printing results occur with Chrome. (versions 89+ - March 2021 - Only fully supported browser in Meet Maestro.)

Margin Adjustments:

» Tip: We suggest leaving the default margin settings unless necessary, to avoid configuration issues that could cause paper waste. If your printer requires some adjustments, test print a few pages to ensure you have them set appropriately.

Example - For a perfect printout, an Epson XP-7100 requires 0.2” margin per side. To make this work, you would adjust the Meet Maestro setting from the default 0.4" to 0.2" for each margin (or mm equivalent for non-US). In the ‘More settings’ in Chrome’s print menu set ‘Margins’ to ‘Custom’. Then mouse over the preview to set the top margin to 0.2” and the left, right, and bottom margins to 0” (Meet Maestro will add the left, right, bottom margins.)

➞ See the section below on Possible Margin Configuration Issues if you run into any issues when printing.

Available Reports

SWIMTOPIA PRE-MEET REPORTS

➧ Athlete Check-In Sheets are available from within your SwimTopia team management site and within Meet Maestro (displayed below).

➧ Meet Entries Reports also reside in your SwimTopia team management site along with many other meet reports under the Reports tab of your Manage Team admin console.

To view the SwimTopia pre-meet reports ➞ See SwimTopia Pre-Meet Reports – Athletes and Entries

HEAT SHEET

Heat Sheet visibility in the mobile app is configurable on a meet-by-meet basis. By default, the heat sheets are not visible once the meet entries are merged creating your Meet Maestro meet.

This allows meet directors and coaches to review heat sheets and make final changes before publishing. This also enables those teams who sell heat sheets as a fundraiser to control the availability of this information from the SwimTopia mobile app.

When publishing the heat sheets to the SwimTopia mobile app you can opt to send a notification informing the participating athletes and parents that the heat sheets are ready to be viewed.

See ➞ Meet Maestro Settings - Mobile App to learn how you can publish your heat sheets in the SwimTopia mobile app and notify your members as appropriate.

https://maestro.swimtopia.us/a/reports/meet/1349/heat-sheets

➧ Meet Timeline

The timeline displayed in the heat sheet and session report is derived from calculations based on the meet start/end times as known in the Settings > Meet Setup screen. Unlike the timeline displayed in the mobile app, which is adjusted on the fly based on the actual meet progression (delays, scheduled breaks added etc), the heat sheet and session reports do not update as the timeframe changes at this time.

Duration of heats with no specified entry times (all NT entries) are estimated based on a combination of distance, stroke, swimmer age, and swim course (yards or meters).

➧ Heat Sheet Banner

We have an easy way for you to get your sponsor logos onto the bottom of your Meet Maestro heat sheets. See our Sponsorships Help Center article for more details on setup within the SwimTopia Sponsors section.

Heat+sheet+example

➧ Benchmarks: Records and Time Standards

Available Records and Time Standards Sets display if they have been created at the league or team level within a SwimTopia team management site. ➞ See our Creating a Record Book and Time Standards & Qualifying Times Overview articles for more details on this topic.

➧ Athlete Number Display

(ex. USA Swimming IDs) - Long names are truncated to show full#

PSYCH SHEET

https://maestro.swimtopia.us/a/reports/meet/1349/psych-sheet

➧ Benchmarks: Records and Time Standards

TIMER SHEETS

https://maestro.swimtopia.us/a/reports/meet/1349/timer-sheets

PLACE JUDGE FORM

https://maestro.swimtopia.us/a/reports/meet/1349/

DIVE SCORE SHEETS (Coming Soon)

This report is used to manually capture dive scores. It will only show up in the list of Pre-Meet Reports under Meet Maestro Settings when there are diving events in the meet. Meet and athlete data is pre-filled, and there will be one sheet per diver.

https://maestro.swimtopia.us/a/meet/17463

SESSION REPORT

https://maestro.swimtopia.us/a/reports/meet/1349/session-summary

➧ Meet Timeline

Duration of heats with no specified entry times (all NT entries) are estimated based on a combination of distance, stroke, swimmer age, and swim course (yards or meters).

ENTRY LABELS

https://maestro.swimtopia.us/a/reports/meet/1349/entry-labels

ATHLETE CHECK-IN

https://maestro.swimtopia.us/a/reports/meet/1349/entries-by-athlete

RECORDS

Pool, Team, and League Records will be available to select on any report with a ‘BENCHMARKS’ section in the report options - if they have been created on a team's or league's SwimTopia team/league management site

➞ See our Creating a Record Book article for more on this topic.

» Note: This Records report is a "Pre-Meet" report, which means it can only display records imported at the time of the entries merge. The Record Breaker Labels report is more useful if you are looking for post-meet record breakers.

https://maestro.swimtopia.us/a/reports/meet/1349/records

➧ Records by Event (Display Option)

This format is good for the announcer's table.

➧ Records by Age Group (Display Option)

ATHLETE ROSTER

Each competing team's athlete roster is available to view and download in this report.

Tips: Labels, Printing, Margins, and Website Display

Label Tips

Label reports are available in the Desktop app for teams using timing systems. The first page of labels is generated as a preview and a full PDF can be opened for printing.

Labels: Avery 8160 for inkjet, or Avery 5160 for laser printers (can be another brand)
Label Size: 1" X 2 5/8"
Sheet Size: 8 1/2" X 11"
Labels per Sheet: 30

Meet Maestro provides multi-computer support -- you can have a "labels/printer only" computer that automatically stays in sync with the main time input computer.

Printing Tips

Your specific device, printer hardware, and driver can contribute to how reports print. We cannot control these variables but have recommendations to help you achieve the desired results.

➧ Maestro Version

Web Version: Chrome is the only fully supported browser for Meet Maestro (versions 89+ - March 2021). All major browsers are supported on the SwimTopia team management system, but some reports there may also print best using Chrome.
Desktop Version: Make sure you are always up-to-date. You'll see an "Update Version" button in the top bar to prompt installation. Installation is quick and the application will relaunch when finished.

➧ Additional Tips

Zoom level: Should be 100%. Do NOT check “Fit to Page.”
Larger reports: It can be helpful to print smaller ranges. (i.e., Timer Sheets)
Report loading: Be sure your report has finished loading before printing or saving it as a PDF. Depending on computer and connection speeds, the first pages may be loaded, but the rest of the report may not finish for a few more seconds.
Paper Orientation: Our layouts are designed for portrait and 8.5x11 paper (unless another paper size is selected). However, for larger reports, you can try printing in landscape mode to give it more horizontal space. Most printers provide a way to scale the printed output, so if landscape mode doesn't give you enough room there should be a way to scale it down to 95% or 90%.
Printer drivers: Be sure you have updated drivers for your printer. (If you have an HP printer, here is a link to HP's drivers to search for the correct driver and download. https://support.hp.com/us-en/drivers/hp-deskjet-5500-printer-series/model/71897)
Report loading: Be sure your report has finished loading before printing or saving it as a PDF. Depending on computer and connection speeds, the first pages may be loaded, but the rest of the report may not finish for a few more seconds.
Printing to PDF: If you are still experiencing issues, try the option to print to a PDF (or Save as PDF) to see if the issues persist. You can print from there if not. ➞ See Saving Reports in PDF Format below.

Margin Configuration Issues

If you modified the margins and are seeing issues, it's likely attributed to this adjustment ➞ See the LAYOUT section above.

If you see any of the following issues when printing, you'll need to re-adjust your margins to resolve the issue:

CLIPPING

OVERFLOWING PAGES

EXTRA WHITESPACE

Issue: Some of the content is clipped when viewing the browser print preview OR only on a printed page.

Issue: The bottom of pages are overflowing to the next. Usually detectable in the browser print preview.

Issue: There is a bunch of whitespace below the footer in the browser print preview or on a printed page BUT not seen in Meet Maestro's display.

Solution Options:

Option A - Set margins in Meet Maestro to 0.4” for all sides (or mm equivalent for non-US). Set browser settings: Margins: ‘Default’ and Scale: ‘Default’

Option B - Perform advanced margin tuning

Solution:

Adjust Meet Maestro top & bottom margins to match the browser print menu settings (Default typically means 0.4” per side or mm equivalent for non-US)

Solution:

This indicates that the left/right margins in Meet Maestro are smaller than the browser settings. This causes the browser to shrink the content to fit the width. Fix this by setting the Meet Maestro left/right margins to be greater than or equal to the browser left/right margins (default is 0.4” or mm equivalent for non-US).

If you are experiencing printing issues and have reviewed the tips above, feel free to submit a support ticket. It will save time if you can provide details about your web browser configuration in the ticket -- visit this page and include the code/URL provided - https://www.whatsmybrowser.org/

Save and Display .PDF Reports on your SwimTopia Site

Teams typically share reports like Heat Sheets, Psych Sheets, and Results on their SwimTopia sites so team parents can easily find and download them.

Teams typically attach these files to the designated meet so it’s all visible on the calendar. To upload reports to your meet in SwimTopia, first save them as a PDF in Meet Maestro:

➧ Saving Reports in PDF Format

For both SwimTopia and Meet Maestro reports you can save reports in PDF format through your computer’s print function:

Click “Print”
For “Destination,” click “Change”
Select “Save as PDF”

Then in SwimTopia go to Schedule > Select Meet Name > Files > New Attachment to upload.

» Note: As mentioned above, if you are having printing issues, you can download the PDF and then open it in a PDF viewer and print from there.

➞ Next Topic: Meet Maestro - Athlete Entry Deck Changes

Covered in this Article: