We provide access to all standard pre-meet reports. Some, like athlete check-in sheets and meet entries reside in your SwimTopia team management site (if using), while others can be found in your Meet Maestro meet (once you have merged entries) as seen below.

» Note: If you do not see a needed report, feel free to submit a request with the information you are looking for to the Customer Happiness Team.

Covered in this Article:

Report Access and Design Options

Accessing Reports

Pre-Meet Reports are found under Meet Maestro Settings (gear icon).

➞ See Meet Maestro Settings – Post-Meet Reports if looking for reports after the meet has been completed.

Settings-Reports-WithDiving-8.19.24.png

https://maestro.swimtopia.us/a/meet/17463/settings/reports

Report Design and Filter Options

Each report will provide filter and display options and can be downloaded and/or printed.

Clicking OPTIONS in the header will expand and collapse the view. This state will be "sticky" between reports - The system assumes you may be interested in that setting for other reports.

➧ Design Options

➞ FILTERS

Filter options allow you to choose a specific session or all, certain events and type (and lane in some reports), heat range, age range (hidden for school teams - school year displays in report), competition category, specific team if desired, and team pairing (if Double Dual Scoring is enabled).

» Note: The school years in the meet are based on the host team setup in SwimTopia. If the visiting team uses a format that cannot be mapped correctly, the host can choose to edit those in Meet Maestro.

Example from Heat Sheet Report

➞ DISPLAY OPTIONS

Display 1-3 columns (Full team name will display for 1,2 vs. abbreviation for 3)
Paginate each page based on each team and age group
Show empty lanes
Exclude default data
Choose how many events per page (Timer Sheets)
Format by age group or event and shade alternating rows (Records)
Display Athlete Numbers (ex. USA Swimming IDs) - Long names are truncated to show full#
Select to display your sponsor banner at the bottom (if you have created one within the SwimTopia team management system ➞ See our Sponsorships article for more on this topic) PREMIUM
Include a Footer Timestamp by Date and Time or just Date.

Example from Heat Sheet Report

➞ BENCHMARKS

This section provides options for displaying Pool and Team Records along with Time Standard Sets (if these benchmarks have been created at the league or team level within a SwimTopia team management site).

These can be configured to display in Heat Sheets, Psych Sheets and Records Pre-Meet Reports, and Results Post-Meet Reports.

➞ See our Creating a Record Book and Time Standards & Qualifying Times Overview articles for more on these topics.

➞ LAYOUT (Non-Label Reports Only)

Paper Size: Users can print to different paper sizes, including A4 (the most popular non-US paper size). We can add other paper sizes upon request. Submit your specific request to our Help Center.

Paper Margins: Users also have control over the page margins to allow modifications based on their specific printer options. The default is set at 0.4" which works for most printers, but optimal printing for a specific printer could dictate the need to make modifications to these settings.

» Note: Paper size and page margins are stored in the browser/desktop app so users only need to set this up once. Best printing results occur with Chrome. (versions 89+ - March 2021 - Only fully supported browser in Meet Maestro.)

Margin Adjustments:

» Tip: We suggest leaving the default margin settings unless necessary, to avoid configuration issues that could cause paper waste. If your printer requires some adjustments, test print a few pages to ensure you have them set appropriately.

➞ See the section below on Possible Margin Configuration Issues if you run into any issues when printing.

Example - For a perfect printout, an Epson XP-7100 requires 0.2” margin per side. To make this work, you would adjust the Meet Maestro setting from the default 0.4" to 0.2" for each margin (or mm equivalent for non-US). In the ‘More settings’ in Chrome’s print menu set ‘Margins’ to ‘Custom’. Then mouse over the preview to set the top margin to 0.2” and the left, right, and bottom margins to 0” (Meet Maestro will add the left, right, bottom margins.)

Available Reports

SWIMTOPIA PRE-MEET REPORTS

➧ Athlete Check-In Sheets are available from within your SwimTopia team management site and within Meet Maestro (displayed below).

➧ Meet Entries Reports also reside in your SwimTopia team management site along with many other meet reports under the Reports tab of your Manage Team admin console.

To view the SwimTopia pre-meet reports ➞ See SwimTopia Pre-Meet Reports – Athletes and Entries

HEAT SHEET

Heat Sheet visibility in the mobile app is configurable on a meet-by-meet basis. By default, the heat sheets are not visible once the meet entries are merged creating your Meet Maestro meet.

This allows meet directors and coaches to review heat sheets and make final changes before publishing. This also enables those teams who sell heat sheets as a fundraiser to control the availability of this information from the SwimTopia mobile app.

When publishing the heat sheets to the SwimTopia mobile app you can opt to send a notification informing the participating athletes and parents that the heat sheets are ready to be viewed.

See ➞ Meet Maestro Settings - Mobile App to learn how you can publish your heat sheets in the SwimTopia mobile app and notify your members as appropriate.

https://maestro.swimtopia.us/a/reports/meet/1349/heat-sheets

➧ Filter Options

Event Range
Event Type (All, Individual, Relay, Diving - if events exist)
Age Range (hidden for school teams - school year displays on report)
Competition Category (All, Boys, Girls)
Team

➧ Display Options

Columns 1,2,3 (Full team name will display for 1,2 vs. abbreviation for 3)
Paginate by Team & Age Group
Show Empty Lanes
Include (Entry Times, Est. Start Times, Relay Athletes, Athlete Number)
Sponsor Banner (only displays if one has been created in SwimTopia - example below)
Footer Timestamp (Date and Time, Date, None)

➧ Layout Options

Paper Size (US Letter, US Legal, A4)
Print Margins (defaulted to 0.4)

➧ Meet Timeline

The timeline displayed in the heat sheet and session report is derived from calculations based on the meet start/end times as known in the Settings > Meet Setup screen. Unlike the timeline displayed in the mobile app, which is adjusted on the fly based on the actual meet progression (delays, scheduled breaks added etc), the heat sheet and session reports do not update as the timeframe changes at this time.

Duration of heats with no specified entry times (all NT entries) are estimated based on a combination of distance, stroke, swimmer age, and swim course (yards or meters).

➧ Sponsor Banner

We have an easy way for you to get your sponsor logos onto the bottom of your Meet Maestro heat sheets. See our Sponsorships Help Center article for more details on setup within the SwimTopia Sponsors section.

Heat+sheet+example

➧ Benchmarks: Records and Time Standards

Available Records and Time Standards Sets display if they have been created at the league or team level within a SwimTopia team management site.

➞ See our Creating a Record Book and Time Standards & Qualifying Times Overview articles for more details on this topic.

➧ Athlete Number Display

(ex. USA Swimming IDs) - Long names are truncated to show full#