» Tip: When many changes are needed by the visiting team, re-merging may be a more efficient option, but for a few changes you can do deck adds/removals directly within Meet Maestro as described in this article. The only time re-merging is required is if the athlete(s) you need to add were not already part of the team roster at the time of merge➞ See the SwimTopia Meet Entries - Ready to Merge article for more on merging.
Covered in this Article:
- "ADD ENTRY" (Deck Adds) - Individual Event
- Editing Individual Entries
- "ADD ENTRY" (Deck Adds) - Relay Event
- Editing and Deleting Relay Entries
- Combining Heats in Meet Maestro
- Deck Change Notification (Red Triangle Marker)
“ADD ENTRY” (Deck Adds) - Individual Event
If an athlete is on the roster, but not entered in any events, they should be available in Meet Maestro’s Athletes/Events views to be added. The only time re-merging is required is if the athlete(s) you need to add were not already part of the team roster at the time of merge.
Clicking the ADD ENTRY button in any open lane within a heat opens a window to quickly add a swimmer to that heat and lane. In this window, select the desired team, then the desired athlete, input an entry time and click Save.
When you “ADD ENTRY,” it’s expected that the computer operator has a specific athlete to enter in mind. Meet Maestro currently allows adding any swimmer on the roster, without regard to attendance selections in SwimTopia, or eligibility for participation.
To cross-check a swimmer's attendance/participation and seed times, you can either have another browser window open to each teams meet entries matrix screen in SwimTopia, or have the printed Meet Entry Matrix report handy.
» Note: Hy-Tek meet entry files from Team Manager only include athletes entered in events, so non-SwimTopia visiting teams cannot do deck entries when these files are uploaded. If the uploaded file is from a SwimTopia customer, they are able to do deck entries, however, since the full roster is available in Meet Maestro.
Editing Individual Entries
To edit any or all of the entries for any athlete, including adding or removing swimmers to/from events, click the linked Athlete Name.
➧ Adding
In the opened window check the box to ENTER an event, input desired heat, lane and entry time, then click Save.
➧ Removing
Unchecking the box next to an event will remove the athlete from that event, and “Scratch Athlete” at the bottom of the box will scratch the athlete from all events in the meet. Clicking “Scratch Athlete” reveals a confirmation box to make sure you really mean to scratch the athlete.
➧ Heat/Lane Changes
You can easily move athletes to different lanes within that heat by dragging and dropping the row to a new lane (hover over the left side of the row until your cursor looks like a cross).
To move athletes across heats, there are a few options at this time:
1.) You can toggle between Heat and Lane mode and in each respective mode you can drag and drop athletes alternatively between heat or between lanes.
2.) You can click on the athlete's name to input the heat/lane for any swimmer to move them to that lane.
3.) When you check the box to enter an athlete in an event, we automatically try to assign an open heat and lane for that athlete. If no lanes are available, we indicate that right away. In some cases, if someone scratched, opening a lane in an earlier heat, simply unchecking then re-checking the box to remove then re-enter an athlete in an event will move the swimmer to the open lane in the earlier heat. In many cases, that will be exactly you wanted.
4.) If you are trying to optimize heat/lane usage after several scratches, you can reseed one event or a range of events in Meet Maestro. This should result in an optimal heat/lane placement.
» Note: You can also make these changes from the Athletes screen under Settings (gear icon) See ➞ Meet Maestro Settings – Athletes
"ADD ENTRY" (Deck Adds) - Relay Event
If an athlete is on the roster, but not entered in any events, they should be available in Meet Maestro’s Athletes/Events views to be added to relays, but ONLY IF your meets' relay Entry Rules are not set to require at least one individual event to be eligible for relays.
When clicking the “ADD ENTRY” in a relay event, you'll be prompted to select a team on the first screen, then to select the swimmers for that team in a second screen.
In the second step of Adding a Relay, select the Relay Team letter (e.g. A, B or C) and the Relay Athlete for each Leg. Input an Entry Time and click Save.
» Tip: Hovering your mouse over the name of the Relay Team will display the names and ages of all relay athletes in leg order.
As mentioned above, when you “ADD ENTRY,” it’s expected that the computer operator has specific athletes to enter in mind. Meet Maestro currently allows adding all swimmers on the roster, without regard to attendance selections in SwimTopia, or eligibility for participation.
To cross-check a swimmer's attendance/participation and seed times, you can either have another browser window open to each team's meet entries matrix screen in SwimTopia, or have the printed Meet Entry Matrix report handy.
Editing and Deleting Relay Entries
Clicking the Relay Team name opens the Edit Relay interface.
➧ Edit Entries
The Edit Relay interface makes it easy to switch out any of the relay team members or move teams to another heat/lane (example - diving board blocking lanes). The Heat/Lane fields are editable.
➧ Delete Relay
Click the “Delete” button. Clicking “Delete” reveals a confirmation box to make sure you really mean to delete the relay.
Heat/Lane Changes
You can easily move athletes to different lanes within that heat by dragging and dropping the row to a new lane (hover over the left side of the row until your cursor looks like a cross).
To move athletes across heats, there are a few options. ➞ See the Heat/Lane Changes section under Editing Individual Entries above.
» Note: You can also make these changes from the Athletes screen under Settings (gear icon) See ➞ Meet Maestro Settings – Athletes
Combining Heats in Meet Maestro
Currently, the way you can combine heats in Meet Maestro is by moving individual athletes/relays to non-overlapping lanes within each heat (e.g. heat 1 to lanes 1, 2, 3 and heat 2 to lanes 4, 5, 6), so that both heats can swim simultaneously, and score separately.
Currently, the Run Interface of Meet Maestro won't reflect the combination of the events, nor will the heat sheets. Meet admins would notify the timer, ready bench, timers, etc. of the combined heats.
➧ Using a timing system?
Colorado Time Systems (CTS) or Wylas timing Systems: there would be one race in the timing software that includes times for all the combined heats. You will need to import the same race data file for each heat that was combined in Meet Maestro.
To do that, you will need to click to edit the Race Number field in the timing bar to match the race number of the file saved by the timing software. You'll end up with two different heats in Meet Maestro that both load the same Race Number. Times from all lanes will be loaded into each of the combined heats -- you can either clear those times in the empty lanes, but that's not required (they'll be ignored).
Time Drops Timing System: will automatically combine the heats or events when 'Combine Heats/Events' option is enabled in the Time Drops meet settings.
➧ Event Grouping (Pre-Merge Only Option)
If you have not already merged your meet, we have a feature that also enables faster meets by grouping of events easily when setting up your meet in SwimTopia. With this feature different age groups and competition categories can be combined (and seeded) into a single event, so long as the stroke and distance is the same. See ➞ Individual and Relay Event Groups (Grouping Events) for more details
» Note: As stated, event grouping MUST be done before entries are merged and seeded, as it cannot be done in Meet Maestro at this time. It is similar but distinctly different from "combining heats" that might span events by moving some swimmers to non-conflicting lanes as described above. In these cases, the swimmers are generally swimming the same distance but may not be swimming the same stroke. In addition, this combination is limited to a single heat.
Deck Change Notification (Red Triangle Marker)
If an admin makes a meaningful change to an entry, such as adding a new entry, making a lane change, or changing to an exhibition, the record/row will be marked with a red triangle marker or red tab (commonly referred to as a “dog ear” or "dogear") on the right side.
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