Report Access and Design Options

➧ Accessing Reports

➧ Report Design Options

➞ FILTERS
Filter options allow you to choose a specific session or all, certain events and type (and lane in some reports), heat range, age range (hidden for school teams - school year displays in report), competition category, specific team if desired, and team pairing (if Double Dual Scoring is enabled). » Note: The school years in the meet are based on the host team setup in SwimTopia. If the visiting team uses a format that cannot be mapped correctly, the host can choose to edit those in Meet Maestro.	Example from the Results Report
➞ DISPLAY OPTIONS
The display options vary by report and can be adjusted as needed. View the report details for each report below.	Example from Results Report
➞ BENCHMARKS
This section provides options for displaying Pool and Team Records along with Time Standard Sets (if these benchmarks have been created at the league or team level within a SwimTopia team management site). These can be configured to display in Heat Sheets, Psych Sheets, Records Pre-Meet Reports, and Results Post-Meet Reports. ➞ See our Creating a Record Book and Time Standards & Qualifying Times Overview articles for more on these topics.
➞ LAYOUT
Label Format: 2x3 Cards (US Letter), 3x10 Avery 8160 (US Letter), 3x11 Avery L7157 (A4) Paper Size: US Letter - 8.5x11in, US Legal - 8.5x14in, A4 - 210x297mm Paper Margins: The default is set at 0.4, which works for most printers. Optimal printing for a specific printer may require modifying these settings. » Note: Paper size and page margins are stored in the browser/desktop app, so users only need to set this up once. Best printing results occur with Chrome. (versions 89+ - March 2021 - Only fully supported browser in Meet Maestro.)
➞ MARGIN ADJUSTMENTS
Example - For a perfect printout, an Epson XP-7100 requires 0.2” margin per side. To make this work, you would adjust the Meet Maestro setting from the default 0.4" to 0.2" for each margin (or mm equivalent for non-US). In the ‘More settings’ in Chrome’s print menu set ‘Margins’ to ‘Custom’. Then mouse over the preview to set the top margin to 0.2” and the left, right, and bottom margins to 0” (Meet Maestro will add the left, right, bottom margins.)	» Tip: We suggest leaving the default margin settings unless necessary, to avoid configuration issues that could cause paper waste. If your printer requires some adjustments, test print a few pages to ensure you have them set appropriately. ➞ See the section below on Possible Margin Configuration Issues if you run into any issues when printing.

Available Post-Meet Reports

➧ Results

As mentioned in the Meet Maestro Settings – Finish & Export article, results will automatically be uploaded to:

Each team’s Results tab of the corresponding meet on their SwimTopia site.
The Athlete Performance reports from the Reports tab on SwimTopia.
The athlete's time history on the family "My Account" page in SwimTopia.
The SwimTopia mobile app.

https://maestro.swimtopia.us/a/reports/meet/1349/results

➧ Filter Options

Event Range
Event Type (All, Individual, Relay, Diving - if events exist)
Age Range (hidden for school teams - school year displays on report)
Competition Category (All, Girls, Boys)
Team (All, or a specific team)
Team Pairing (when Double Dual Scoring is enabled and at least one team pair exists)

➧ Display Options

Columns 1,2,3 (Full team name will display for 1,2 vs. abbreviation for 3)
Include Data (DQ Reasons, Athlete Number, Reaction Times, Entry Times, Splits, Heat Places)
- Display Sponsors For (displays if a team has set up a sponsor banner on their SwimTopia site)
- Footer Timestamp (Date and Time, Date, None)
- Team Scores Appended (Men's, Women's, Combined) - this section will display immediately after the last event on the page, and honors filter selections to only show scores based on that data. (3 column selection: Team Name is not displayed, only the team abbreviation).
- Overall Team Scores - When Scoring by Division is enabled, the option to append Team Scores to the Results report includes the Overall team scores.

➧ Layout Options

Paper Size (US Letter, US Legal, A4)
Print Margins (defaulted to 0.4)

➧ Benchmarks: Records and Time Standards

Available Records and Time Standards Sets display if they have been created at the league or team level within a SwimTopia team management site.

➞ See our Creating a Record Book and Time Standards & Qualifying Times Overview articles for more details on this topic.

➞ See the section at the end of this article to learn how to display reports on your calendar for your members to see.

➧ Award Labels

https://maestro.swimtopia.us/a/reports/meet/1349/award-labels

➧ Filter Options

Event Range
Event Type (All, Individual, Relay, Diving - if events exist)
Age Range (hidden for school teams - school year displays on report)
Competition Category (All, Girls, Boys)
Team (All, or a specific team)
Team Pairing (when Double Dual Scoring is enabled and at least one team pair exists)

➧ Awarded Places

Place Type (Overall, Heat Place)
Individual Places
Relay Places

➧ Layout Options

Label Format: 3x10 Avery 8160 (US Letter), 3x11 AveryL7157 (A4)

➧ Display Options

Sort By (Athlete, Event, Place)
Award Type (Overall Place, Heat Place)

» Note: If Heat Place is selected in the AWARD TYPE filter, a SORT BY filter menu displays with choices to filter by Athlete or Event.

➧ Timer Verification

Some teams require an extra verification step to certify results. This report can be printed to give to someone to verify the data entry was correct. Comparing the timer sheet against what was entered for the heat.

➧ Filter Options

Event Range
Event Type (All, Individual, Relay)
Lane Range

➧ Display Options

Events Per Page (Continuous, 1-5)
Single Space
Footer Timestamp (Date and Time, Date, None)

➧ Layout Options

Paper Size (US Letter, US Legal, A4)
Print Margins (defaulted to 0.4)

➧ Improvement Labels

https://maestro.swimtopia.us/a/reports/meet/16793/improvement-labels

➧ Filter Options

Event Range
Event Type (All, Individual, Relay, Diving - if events exist)
Age Range (hidden for school teams - school year displays on report)
Competition Category (All, Girls, Boys)
Team (All, or a specific team)

➧ Layout Options

Label Format: 3x10 Avery 8160 (US Letter), 3x11 AveryL7157 (A4)

➧ Display Options

Sort By (Athlete, Event)
Include NT times in improvements

➧ Participation Labels

https://maestro.swimtopia.us/a/reports/meet/1349/participation-labels

The filter and display options within this report provide flexibility for how teams manage the distribution of ribbons.

➧ Filter Options

Event Range
Event Type (All, Individual, Relay, Diving - if events exist)
Age Range (hidden for school teams - school year displays on report)
Competition Category (All, Girls, Boys)
Team (All, or a specific team)

➧ Excluded Places*

Overall Place or Heat Place (determines whether the Overall Place or Heat Place for each result is used to filter out participants for labels)
Individual Place and Relay Place Ranges

*If you want to print labels for non-scoring lanes, you can filter out the places (i.e. from 1 to 4), so anyone who places won't be included in the labels, and all of the exhibition and non-scoring athletes will be included.

➧ Layout Options

Label Format: 3x10 Avery 8160 (US Letter), 3x11 AveryL7157 (A4)

➧ Display Options

Label Type: Event Participation or Meet Participation*
Sort by: Athlete or Event
Include DQs
Exclude Time Improvements (any athlete with a time improvement matching the criteria selected should be excluded)

*Event Participation vs Meet Participation

Event Participation is the default and displays labels per event. The results are limited to participants, which would be defined as having a “splash” in the meet (i.e., a valid time or DQ, but NOT a NS or a Scratch). Teams that wish to create “Splash Ribbons” would select Event Participation and Heat Place, and exclude places 1 to X.
Meet Participation is useful when teams only want to award these ribbons if an athlete did not otherwise receive a ribbon in the meet, or to limit the age range when teenagers don't care about participation ribbons. When this option is selected, the filtering by place and time improvement is done per athlete and meet-wide (sorting by event will not be an option when Meet Participation label type is selected). For example, if we are excluding places 1-6, then any athlete with a place between 1 and 6 in any event should be excluded from the results.

➧ Record Breaker Labels

These print out in label format. Results are not included until after the event is complete.

https://maestro.swimtopia.com/a/reports/meet/72265/record-breaker-labels

➧ Filter Options

Event Range
Event Type (All, Individual, Relay, Diving - if events exist)
Age Range (hidden for school teams - school year displays on report)
Competition Category (All, Girls, Boys)
Team (All, or a specific team)

➧ Layout Options

Label Format: 3x10 Avery 8160 (US Letter), 3x11 AveryL7157 (A4)

➧ Display Options

Sort By (Athlete, Event, Place)

➧ Benchmarks

Include Record Books (select books)

➧ Time Standard Labels

These print out in label format. Results are not included until after the event is complete.

https://maestro.swimtopia.com/a/reports/meet/72265/time-standard-labels

➧ Filter Options

Event Range
Event Type (All, Individual, Relay)
Age Range (hidden for school teams - school year displays on report)
Competition Category (All, Girls, Boys)
Team (All, or a specific team)

➧ Layout Options

Label Format: 3x10 Avery 8160 (US Letter), 3x11 AveryL7157 (A4)

➧ Display Option

Sort by: Athlete or Event

➧ Benchmarks

Only show first-time achievements
Include Time Standards (if available)

➧ Team Scores

Group by Age Group Example:

https://maestro.swimtopia.us/a/reports/meet/16793/team-scores

Double Dual Scoring (Team Pairing) Example:

➧ Filters

Team Pairing (when Double Dual Scoring is enabled and at least one team pair exists)

➧ Display Options

Men's Scores, Women's Scores, Combined Scores
Group by Division (if enabled)
Group Age Group (matching by Athlete Age and Competition Category)*
Separate Page Per Competition Category (default is one page with men's, women's, and combined)
Footer Timestamp (Date/Time, Date, None)

➧ Layout Options

Paper Size (US Letter, US Legal, A4)
Print Margins (defaulted to 0.4)

*Note: Meets with School Year Groups will NOT see the option under Team Scores to Group by Age Group.

➧ Additional Details: Grouping by Athlete Age and Competition Category

Points for a swim-up event or relay will go to the respective athlete and competition category
- For example, John Doe (13) swims in the 15-17 Men's 50 Fly: When matched on athlete age, the points will be allocated to the 13-14 Boys.
Points for a mixed event will go to the respective athlete's age and competition category
- For example, Jane Doe (5) swims in the Mixed 6 & Under Free Relay that receives 8 points: When matched on athlete age, the points will be allocated to the respective relay athlete’s age and competition category - in this case, the Girls 6 & Under would get 2 points for every 5/6 girl that swam in that relay

➧ High Scorers

https://maestro.swimtopia.us/a/reports/meet/16793/high-scorers

➧ Filter Options

Session (if more than one exists)
Event Type (All, Individual, Relay, Diving - if events exist)
Age Range (hidden for school teams - school year displays on report
Competition Category (All, Girls, Boys)
Team (All, or a specific team)
Place Count

➧ Display Options

Age Groups (Events, Open)
Footer Timestamp (Date/Time, Date, None)
Display Sponsors For (displays if a team has set up a sponsor banner on their SwimTopia site)

➧ Layout Options

Paper Size (US Letter, US Legal, A4)
Print Margins (defaulted to 0.4)

➧ Meet Summary

https://maestro.swimtopia.us/a/reports/meet/16793/meet-summary

➧ Filter Option

Session (displayed if more than one exists, "All" will provide an overall meet summary of all sessions)
Team (selecting "All" will provide an overall meet summary of all participating teams)

➧ Display Options

Include NT entries in improvements
Footer Timestamp (Date/Time, Date, None)

➧ Layout Options

Paper Size (US Letter, US Legal, A4)
Print Margins (defaulted to 0.4)

» Note: "Splashes" is defined as having a valid time or DQ (not a NS or a Scratch).

➧ DQ Report

➧ Sorted by Athlete

➧ Sorted by Event

https://maestro.swimtopia.us/a/reports/meet/17387/dq-report?gender=Boys&sessionId=17690

➧ Filter Option

Session (if more than one exists)
Event Range
Event Type (All, Individual, Relay, Diving - if events exist)
Age Range (hidden for school teams - school year displays on report)
Competition Category (All, Girls, Boys)
Team (All, or a specific team)

➧ Display Options

Sort By: Event or Athlete (all athletes will display from relays regardless of who caused a DQ)
Shade Alternating Rows
Paginate by Team & Age Group
Display Sponsors For (displays if a team has set up a sponsor banner on their SwimTopia site)
Footer Timestamp (Date/Time, Date, None)

➧ Layout Options

Paper Size (US Letter, US Legal, A4)
Print Margins (defaulted to 0.4)

Post-Meet Reports in SwimTopia

➧ Reports > Athlete Performance

In addition to all of the post-meet reports available in your Meet Maestro meet, there are many athlete performance reports accessible from the Reports tab in your SwimTopia site.

Tips: Labels, Printing, Margins, and Website Display

➧ Label Tips

Label reports are available in the Desktop app for teams using timing systems. The first page of labels is generated as a preview, and a full PDF can be opened for printing.

Labels: Avery 8160 for inkjet, or Avery 5160 for laser printers (can be another brand)
Label Size: 1" X 2 5/8"
Sheet Size: 8 1/2" X 11"
Labels per Sheet: 30

Meet Maestro provides multi-computer support -- you can have a "labels/printer only" computer that automatically stays in sync with the main time input computer.

➧ Printing Tips

Your specific device, printer hardware, and driver can contribute to how reports print. We cannot control these variables, but we have recommendations to help you achieve the desired results.

➞ Maestro Version

Web Version: Meet Maestro is only fully supported using the Google Chrome browser (version 117+ Sept. 2023). If you experience printing issues, Chrome is usually the solution. Meet Maestro can work using the other browsers (Edge 117+, Firefox 119+, Safari 17+), but it is NOT compatible with Internet Explorer. (All major browsers are supported in the SwimTopia team management system, but some reports will print best using Chrome.)
Desktop Version: Make sure you are always up-to-date. You'll see an "Update Version" button in the top bar to prompt installation. Installation is quick, and the application will relaunch when finished.

➞ Additional Tips

Zoom level: Should be 100%. Do NOT check “Fit to Page.”
Larger reports: It can be helpful to print smaller ranges. (i.e., Timer Sheets)
Report loading: Be sure your report has finished loading before printing or saving it as a PDF. Depending on computer and connection speeds, the first pages may be loaded, but the rest of the report may not finish for a few more seconds.
Paper Orientation: Our layouts are designed for portrait and 8.5x11 paper (unless another paper size is selected). However, for larger reports, you can try printing in landscape mode to give it more horizontal space. Most printers provide a way to scale the printed output, so if landscape mode doesn't give you enough room there should be a way to scale it down to 95% or 90%.
Printer drivers: Be sure you have updated drivers for your printer. (If you have an HP printer, here is a link to HP's drivers to search for the correct driver and download. https://support.hp.com/us-en/drivers/hp-deskjet-5500-printer-series/model/71897)
Report loading: Be sure your report has finished loading before printing or saving it as a PDF. Depending on computer and connection speeds, the first pages may be loaded, but the rest of the report may not finish for a few more seconds.
Printing to PDF: If you are still experiencing issues, try the option to print to a PDF (or Save as PDF) to see if the issues persist. You can print from there if not. ➞ See Saving Reports in PDF Format below.

➧ Margin Configuration Issues

If you modified the margins and are seeing issues, it's likely attributed to this adjustment ➞ See the LAYOUT section above.

If you see any of the following issues when printing, you'll need to re-adjust your margins to resolve the issue:

Issue	Solution Options
➞ Clipping Some of the content is clipped when viewing the browser print preview OR only on a printed page.	Option A - Set margins in Meet Maestro to 0.4” for all sides (or mm equivalent for non-US). Set browser settings: Margins: ‘Default’ and Scale: ‘Default’ Option B - Perform advanced margin tuning
➞ Overflowing Pages The bottom of pages are overflowing to the next. Usually detectable in the browser print preview.	Adjust Meet Maestro top & bottom margins to match the browser print menu settings (Default typically means 0.4” per side or mm equivalent for non-US)
➞ Extra Whitespace There is a bunch of whitespace below the footer in the browser print preview or on a printed page BUT not seen in Meet Maestro's display.	This indicates that the left/right margins in Meet Maestro are smaller than the browser settings. This causes the browser to shrink the content to fit the width. Set the Meet Maestro left/right margins to be greater than or equal to the browser left/right margins (default is 0.4” or mm equivalent for non-US).

If you are experiencing printing issues and have reviewed the tips above, feel free to submit a support ticket. It will save time if you can provide details about your web browser configuration in the ticket -- visit this page and include the code/URL provided - https://www.whatsmybrowser.org/

➧ Save and Display .PDF Reports on your SwimTopia Site

Results are available in the mobile app, and within a user's time history table in their "My Account" page. Some teams also choose to share links to PDF versions of reports on their SwimTopia sites by uploading them to the meet.

You can save reports in PDF format through your computer’s print function:

Click “Print”
For “Destination,” click “Change”
Select “Save as PDF”

In SwimTopia, go to Schedule > Select Meet Name > Files > New Attachment to upload.

This file will appear alongside the corresponding meet in your website's meet schedule.
These are formatted for view/download only.

» Note: if you are having printing issues, you can download the PDF and then open it in a PDF viewer and print from there. (If your printer is configured to print to PDF, you will see this as a destination option)

Covered in this Article: