Meet Maestro - Meet Settings Checklist

Essential Settings Guide for a Successful Meet

After you’ve merged your meet entries, there are a few steps to help ensure your meet is set up for success and that your team and families are well-informed.

Covered in this Article:

• Meet Setup
• Benchmarks
• Seeding and Scoring
• Timing System
• SwimTopia Mobile App
• Need Help?

➧ Meet Setup

Keep the meet schedule in sync

Set up scheduled breaks and event intervals

Update your meet start time if your meet is delayed, so your estimated start times are accurate

Make edits to the meet settings, if needed

Edit the meet name if needed, to ensure it looks right on meet reports/labels and is easy for fans to find in the mobile app

Edit pool settings if your meet location has changed

➞ Meet Maestro Settings – Meet Setup

➧ Benchmarks

Add record books if they weren’t added before the meet was merged

Add time standards, if needed

➞ Meet Maestro Settings - Benchmarks

➧ Seeding and Scoring

Double-check that your seeding and scoring rules are set up properly

Set up divisional scoring, if needed

Set up double-dual scoring, if needed

Reseed the meet (or specific events) if you’ve made a lot of scratches and/or deck-adds

➞ Meet Maestro Settings – Seeding & Scoring

➧ Timing System

Set up and configure your timing system, if you’re using one 

Ensure that the integration between Meet Maestro and your timing system is working correctly

➞ Using Timing Systems with Meet Maestro

» Note: you will need the desktop version of Meet Maestro. We highly recommend you‘ve tested your timing system integration well before meet day. 

➧ SwimTopia Mobile App

Publish Heat Sheets when you’ve finished deck changes, so parents will see heat/lane assignments in the mobile app 

Ensure Guest Mode is enabled so non-members (like grandparents) can find the meet in the app using guest mode

Enable the Live Event/Heat Bar so parents can track the meet’s progress

Promote the SwimTopia mobile app to parents at the meet: post flyers and make announcements to help parents stay in the loop

➞ Meet Maestro Settings - Mobile App

➧ Need Help?

Customer Happiness isn’t just our team name—it’s our mission!

SwimTopia is here to help your team run smooth, efficient meets! If you have questions or run into any issues, here are some resources to reference:

1. Visit the Meet Maestro section of our Help Center for setup and troubleshooting.
2. Click on the “?” in the top bar of Meet Maestro to access our Help Center, submit a support request, or contact us for assistance.
3. If something’s not working as expected, enable Remote Support under Help (?) > Troubleshooting, retrace your steps, and include the “Session ID” when contacting us.