Registration: Volunteering Section

Select Volunteering from the menu to configure your volunteer sign-up section during Registration.

To show this section and allow volunteers to indicate season role preferences or to sign up for job shifts, click Enable this Section.

Enter a title and descriptive text, such as your volunteer commitment policy.

Choose a volunteering method

Your registration form can be configured to either collect preferences for the type of position desired or to enable direct sign-up for roles and jobs/shifts within the registration process.

From the two volunteering registration method options:

• Select collect job/role preferences to allow families to choose their volunteer preferences for planning purposes or later assignments.
• Select enable job/role signup to allow families to sign up for jobs & shifts already set up for your season's event schedule.

Collect job/role preferences

Select types of volunteer jobs (roles) that families can choose as their 1st, 2nd etc preferences for the season, even if they require training at a later date. Users will have a link to more info for each role seen during registration. 

» Tip: When parents select a role preference during registration, they are not automatically assigned to these roles. The preferences will be listed under Roles > Assign Roles... for admins to manage and handle. See the Assigning Volunteers to Roles tutorial for more information. 

Enter your minimum number of volunteer preferences (if required).

Enable Job/Role Signup

For each event in your season schedule that is set to enable job/role signup, volunteers can sign-up for volunteer shifts during the registration process.

Select any season-long positions you would like registrants to be assigned directly during registration.

» Tip: Direct signup is not allowed for Roles with administrative privileges.

Select meets and team functions from your current season schedule to enable direct sign-up for jobs & shifts defined within each meet.

» Tip: Only jobs and shifts within events set to Open or Pending for volunteer signup are available during registration.

During registration:

Minimum requirements

• Volunteer commitments are measured in points and can be specified either as a minimum commitment level per family/account OR based on the number of atheltes in the family (Require points per athlete) with an optional cap (Maximum volunteer requirement per family/account)
• Note: This is maximum is used when teams do not want larger families to be overwhelmed by a per athlete requirement. It IS NOT a way to restrict your families to only be able to sign up for X number of points/jobs. Teams must manage that restriction via communication to your parents.
• Require points per athlete - For a tiered requirement (Ex. First athlete - 5, Second athlete - 3...), you can use the "Add Additional Athlete" link.

• Exclude non-competitive athletes. If the box labeled "Exclude non-competitive athletes from volunteer commitment calculations" is checked, then any athlete registered via a non-competitive Athlete Roster Group will be excluded from the calculation. This exclusion applies to both per-athlete and per-registration calculation rules.

Point System

• By default each shift is worth 1 point. By varying the number of points awarded per shift you can acknowledge that not all jobs or shifts are equal and you can award more points for harder-to-fill jobs and fewer points for easier jobs.
• While you can create very granular values with the point system, we encourage you to keep it simple. For example, a good starting point is to award 1 point for all "easy" jobs and 2 points for all "regular" jobs and 3 points for "hard" jobs. 

➞ Next, start the Merchandise Section