If all of your teams are using SwimTopia, you can send us your league’s entire meet schedule and we'll perform a League Meet Schedule Import. With this import, the meets for each team will automatically appear on each team’s Schedule, and all the meets for all the teams will appear on your league’s Schedule.
Note: Before we can conduct a League Meet Schedule Import, you must have a Swim Events Template set up with us. See our Help Center article about Swim Events Templates.
League Meet Schedule file
To perform the League Meet Schedule Import, we’ll need a special file from you with details about each meet, including date, start time, visiting and home teams, and course for each team in the league.
Download the League Meet Schedule File
First, download the following league meet schedule file: meet_schedule.csv
You can open this csv file in a spreadsheet tool such as Microsoft Excel or Google Spreadsheet to make it easier to enter the information.
Add Meets to the League Meet Schedule File
In the meet schedule file, you’ll see the following columns:
For each meet, you’ll set up a new row, with the following information in each column:
MeetDate: enter the meet date in m/d/yyyy format, e.g., 7/8/2018
MeetStart: enter the meet start time in h:mm pm/am format, e.g., 9:00 am
HomeTeam: enter the home team’s abbreviation, up to 5 characters maximum, e.g., PELA
VisitingTeam: enter the visiting team’s abbreviation, up to the 5 character maximum, e.g., MOSA
SwimCourse: the three letter code for the meet’s course, one of the following—SCY (for Short Course Yards), SCM (for Short Course Meters), or LCM (for Long Course Meters)
MeetName: optional; if left blank will display (Visiting Team’s Abbreviation) Visiting Team’s Full Name at (Home Team’s Abbreviation) Home Team’s Full Name on the league and team Schedule pages, e.g., (MOSA) Mosasaurs at (PELA) Plesiosaurs
Location: optional; if left blank will show the home team’s full name on the league and team Schedule pages
Team3, Team4: optional additional teams for tri-meets and other meets with more than two teams. Add as many “Team” columns (Team5 and so on) as you need for invitationals and so forth.
Send us the Completed League Meet Schedule File
Once you have each meet entered on the spreadsheet, send the file to your friendly SwimTopia Customer Happiness team via [email protected]. The Customer Happiness Team will upload the file, populating the league website with all meets, and each teams’ website with the meets their team is participating in.
The Schedule page for each of your teams will list all of the meets in which that team is a competitor (including home and away).
Each meet will be listed with the following information:
- The date, time, and course as defined in the import file
- Meet name as defined in the import file; if not defined, will be listed as (Visiting Team’s Abbreviation) Visiting Team’s Full Name at (Home Team’s Abbreviation) Home Team’s Full Name
- The location will be the home team’s abbreviation if the location is not set in the import file
Note: Your teams will still need to go into each of their meets to add any description information, Meet Participation Settings, and Volunteer Jobs. For more information, see the following:
- Creating and Managing Swim Meets
- Entries Settings and Participation Requirements
- Articles about Setting up Volunteering
Please notify your teams that their meets have been populated into their Schedules and that they’ll need to take more steps to ensure that their meets are set up properly.
The League’s Schedule page will list every meet for every member team as defined in the file.
Each meet’s name will follow the same pattern as on the teams' sites:
- (Visiting Team’s Abbreviation) Visiting Team’s Full Name at (Home Team’s Abbreviation) Home Team’s Full Name
- The location will be the home team’s full name if the location is not set in the import file.
- The date, time, and course will be as defined in the import file.
Scoring and Standings
Once you’ve set up all of your league’s meets using our League Meet Schedule import, you can begin keeping track of each meet’s scores, and you can track the teams’ win-loss standings.