League Reports

We offer several reports to help give you visibility to the registration numbers, acknowledgements and waivers, top times, and more for your teams who are also using SwimTopia: 

The first five reports can be accessed by going to Manage League > Reports:

League_Reports_-_main_2.png

 The Merchandise Order Reports can be found under Manage League > Merchandise > Orders.

League_Reports_-_Merchandise.png

 

Athlete Count By Age Group (League)

This report will show you how many athletes are registered in each age group for each of your SwimTopia teams, along with a grand total for each team. 

Go to Manage League > Reports > Registration > Athlete Count By Age Group (League). 

From the drop-down list, you can select a team or all teams, then click "Generate Report."

League_Reports_-_Athlete_Count_select.png

If you select all teams, every team will be listed with a break between each team. This report displays counts of athletes who are registered in the season that is set to the "current season" for each team.

League_Reports_-_Athlete_Count.png

 

 

Acknowledgement Summary (League)

The Acknowledgement Summary report displays a summary of all acknowledgements completed by families who have registered for your SwimTopia teams in the season that is set to the "current season" for each team.  This includes any shared league acknowledgements that you've pushed down to your teams, as well as all waivers, acknowledgements, and releases that your SwimTopia teams have placed in the "Acknowledgements" section of their registration forms.  For more information about shared acknowledgements, see our Help Center article about League Shared Form Sections.

To run the Acknowledgement Summary report for your SwimTopia teams, go to Manage League > Reports > Registration > Acknowledgement Summary (League). 

From the drop-down list, select a team and click "Generate Report."

The report will display acknowledgements and waivers, along with the athlete's age, gender, and parent contact information.  You'll have the option to print the report, and page breaks will automatically be inserted between each athlete.

Reports_-_Acknowledgement_Summary.png

 

Athlete Roster (League)

The Athlete Roster Report allows you to view athlete roster details for each of your SwimTopia teams, in the season that is set to the "current season" for each team.

To run the Athlete Roster report for your SwimTopia teams, go to Manage League > Reports > Registration > Athlete Roster (League). 

From the drop-down list, select a team and click "Generate Report."

The Athlete Roster Report displays the athlete name, age, age group, birthdate, and parent contact info.  The report is sorted by age group, but you can click on the "down" arrow to sort by athlete name, age, or birthdate.

League_Report_-_Athlete_Roster.png

 

Top Times, Top Relay Times 

Top Times and Top Relay Times reports can display top times league-wide or on a team-by-team basis (for your SwimTopia teams).  You can customize how many top times to show in each event.

To run the Top Times or Top Relay Times reports, go to Manage League > Reports > Athlete Performance and select either Top Times or Top Relay Times.  Select from the drop-down boxes to create your report (season, team, how many top times, pool length, etc.).  Click "Generate Report."

The example below shows the top 2 times for each event league-wide:

League_Reports_-_Top_Times.png

Note: the default swim course listed under "Convert times to:" will be your preferred swim course, which you can set up in your Team Information settings.  If this drop-down box does not default to your preferred swim course, go to Manage League > Settings > Team Information, and update the selection under "Preferred swim course (pool length)."

Merchandise Order Reports

If you are using the Online Store feature on your league site, the Merchandise Order reports can be found in the Merchandise section of your site. Go to Manage League > Merchandise > Orders.  Select one or more orders, then you'll see reporting options, including Order Detail, Item Summary, Item Summary by Organization (your SwimTopia teams), and Order Pick-up Checklist. For more information about the Online Store and reporting options, see our Help Center article about the League Store.

Online_store_-_league_pick_list.png

Online_store_-_league_pickup_checklist.png

Have more questions? Submit a request

0 Comments

Please sign in to leave a comment.
Powered by Zendesk