We offer several reports to help give you visibility to the registration numbers, acknowledgements & waivers, top times, and more for your teams who are also using SwimTopia.
Covered in this Article
Registration Reports
Financial Reports
Team & Athlete Performance Reports
Merchandise Reports
Registration Reports
Registration reports are located under Manage League > Reports:
➧ Athlete Count by Age Group Report
This report displays how many athletes are on each team's current roster within each age group, along with a grand total of athletes assigned to an age group for each team. The count shown displays the totals for what each team has set as the current active season on their site.
To run the report, go to Manage League > Reports > Registration > Athlete Count By Age Group. From the drop-down list, select a single team or ALL teams, then click "Generate Report."
➧ Acknowledgement Summary Report
This report displays a summary of all acknowledgements completed by families who have registered for your SwimTopia teams for the season each team has set as the current active season on their site. This includes any shared league acknowledgements that you've published for your teams, as well as any waivers, acknowledgements, and/or releases that your teams have placed in the "Acknowledgements" section of their registration forms. For more information about shared acknowledgements, see our Help Center article League Shared Acknowledgement Sections.
To run the report, go to Manage League > Reports > Registration > Acknowledgement Summary. From the drop-down list, select a team and click "Generate Report."
➧ Athlete Roster Report
The Athlete Roster Report allows you to view athlete roster details for each of your teams for the season each team has set as the current active season on their site. The report will also show an overall total active athlete roster count for the team.
To run the report, go to Manage League > Reports > Registration > Athlete Roster. From the drop-down list, select a team and click "Generate Report."
➧ Member Team Summary Report
The Member Team Summary will display information about all the SwimTopia teams in your league, including:
- Link to each team's site
- Team Abbreviation (as designated within team's settings)
- Home Pool Course (as designated within team's settings)
- Division (if assigned)
- Season and age-up settings for seasons that overlap the league's selected season (with discrepancies highlighted in red)
To run the Member Team Summary report for your SwimTopia teams, go to Manage League > Reports > Registration > Member Team Summary. From the drop-down list, select a season and click "Generate Report."
The information shown is controlled on each team's site. To make edits, you should contact the team admin. Or, league admins with cascading admin permissions can make the edits directly on the team's site. (Cascading roles are available only to leagues that have 100% SwimTopia teams and participate in league-wide billing.) .
Team name, Abbreviation, and Course can be found under Manage Team > Settings > Team Information. Season details can be found under Manage Team > Schedule > Seasons.
Financial Reports
Financial Reports reports are located under Manage League > Reports:
➧ Payments Report
The Payments report displays payment information for:
- Registrations on the league site
- Online store orders on the league site
- League fees paid on teams' sites through shared acknowledgement waivers
To run the Member Team Summary report for your SwimTopia teams, go to Manage League > Reports > Registration > Payments. Select any filters if needed, then click "Generate Report."
From this report, you can click on View Details to see more payment details, and you can issue a full or partial refund if needed. For more information, see our Help Center articles about League Shared Acknowledgement Sections and the Payment History Report.
➧ Per-Athlete Fee Reports
The Per-Athlete Fee reports (Summary and Detail) are accessible by leagues on a league-wide billing plan, and provide transparency into paid and outstanding per-athlete fee payments at a team and league level.
The per-athlete fees are based on the total number of athletes on each team's roster during the designated billing period, including all competitive athletes that were on the team during that time, as well as any non-competitive athletes (clinics, lessons, pre-team, etc). See ➞ SwimTopia League-Wide Billing: Policies, Pricing, and FAQs
➞ Summary Report
The summary report will show a running total of each team's total athlete count broken down by team plus a grand total for all teams combined. Depending on which type of payment plan your league is on, the details in this report will vary slightly. Please reach out to our billing department directly at billing@swimtopia.com if you have any questions.
➞ Details Report
The details report will show a detailed view of per athlete fee status by team. Again, depending on which type of payment plan your league is on, the details in this report will vary.
Team & Athlete Performance Reports
➧ Top Times, Top Relay Times Report
Both of these reports will display top times league-wide or on a team-by-team basis.
To run the Top Times or Top Relay Times reports, go to Manage League > Reports > Athlete Performance and select either Top Times or Top Relay Times. Select the criteria for your report and then click "Generate Report."
» Note: the default swim course listed under "Convert times to:" will be your preferred swim course, which you can set up in your Team Information settings. If this drop-down box does not default to your preferred swim course, go to Manage League > Settings > Team Information, and update the selection under "Preferred swim course (pool length)."
➧ Meet Scores Summary Report
Originally built years ago as a media report for a local newspaper affiliated with one of our early leagues, the "Media Report" is available for any league to access a meet score summary report over a date range, plus a list of all athletes who scored 10 or more points at those meets.
To access the report, go to the homepage of your league and add: /sites/media_report to the end of your URL:
Merchandise Order Reports
If you are using the Online Store feature on your league site, the Merchandise Order reports can be found in the Merchandise section of your site. Go to Manage League > Merchandise > Orders. Select one or more orders, then you'll see reporting options, including Order Detail, Item Summary, Item Summary by Organization (your SwimTopia teams), and Order Pick-up Checklist.
For more information about the Online Store and reporting options, See ➞ our Help Center article about the League Store.
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