Covered in this Article:

• Meet Setup
• Benchmarks
• Seeding and Scoring
• Timing System
• Swimtopia Mobile App
• Detailed Best Practices Checklist
• Need Help?

➧ Meet Setup

Keep the meet schedule in sync

Set up scheduled breaks and event intervals (if needed)

Update your meet start time if your meet is delayed, so your estimated start times are accurate

Make edits to the meet settings (if needed)

Edit the meet name if needed, to ensure it looks right on meet reports/labels and is easy for fans to find in the mobile app

Edit pool settings if your meet location has changed

➞ Swimtopia Meet Settings – Meet Setup

➧ Benchmarks

Add record books if they weren’t added before the meet was merged

Add time standards (if needed)

➞ Swimtopia Meet Settings - Benchmarks

➧ Seeding and Scoring

Double-check that your seeding and scoring rules are set up properly

Set up divisional scoring (if needed)

Set up double-dual scoring (if needed)

Reseed the meet (or specific events) if you’ve made a lot of scratches and/or deck-adds

➞ Swimtopia Meet Settings – Seeding & Scoring

➧ Timing System

Download the desktop version of Swimtopia Meet (required)

Set up and configure your timing system, if you’re using one 

Ensure that the integration between Swimtopia Meet and your timing system is working correctly

➞ Using Timing Systems

» Note: We highly recommend testing your timing system integration well before meet day. 

➧ Swimtopia Mobile App

Publish Heat Sheets when you’ve finished deck changes, so parents will see heat/lane assignments in the mobile app 

Ensure Guest Mode is enabled so non-members (like grandparents) can find the meet in the app using guest mode

Enable the Live Event/Heat Bar so parents can track the meet’s progress

Promote the Swimtopia mobile app to parents at the meet: post flyers and make announcements to help parents stay in the loop

➞ Swimtopia Meet Settings - Mobile App

➧ Detailed Best Practices Checklist 

For a more comprehensive list of tips and checks that cover your pre-meet day setup, meet day checks, and post-meet tasks, ➞ refer to the Swimtopia Meet - Best Practices for Running a Successful Meet (Start to Finish) Help Center article.