Create a name that your parents and athletes will quickly recognize when viewing the signup calendar. Examples include team names, team abbreviations, type of meet or event. 

Example Names:

• Time Trials
• Mock Meet
• Dolphins vs Sharks
• CHAMPS 10 & UNDER
• Divisionals
• Ice Cream Social
• End of Season Party

➧ Start/End Date: A calendar pop-up should appear allowing you to select the month/day of the meet/event (if you do not see this, check that you do not have a pop-up blocker on). You may also type directly in the field.

➧ Start/End Time: These menus are in increments of 30 minutes, but you may type directly in the field if you want a more specific time (i.e., 8:15 AM). 

➧ Estimated: End Time is not required for a meet and can be marked as estimated if you want to show that the meet isn't set to end at the stated time exactly. If checked, the end time will be labeled as "estimated" when displayed on the team schedule. (see example screenshots below)

➧ All day event: When selected, the time fields disappear on this details screen, and no start/end labels will display on the team calendar.

This may be the pool name, a specific address, "Home", "Away", or any specific location details. This information will display under the meet or event name. If you want to provide driving directions, you can include a map link in the Description field.

This is a good place to provide driving direction links, parking rules, reminders of what to bring to the pool or event, concession details etc.

Example:

• Meets: "Hide from public calendar"

• Events: "Do not display this event on the public schedule"

When selected, the meet or event will not display on the team calendar and will include this icon next to the name on the Manage Team > Schedule page.

Teams may choose to hide the meet when:

1. The meet or event has been created, but the details need fine-tuning
2. The coach is finalizing the meet entries after meet signups/declarations have been submitted
3. The team does not want to display results in the mobile app or "My Account" screen (time trials)
4. The team is testing and does not want to trigger mobile app notifications 

The rest of the settings described below are for meet setup only. If creating a non-meet social event, skip to Completing your Meet or Event Setup - If Creating an Event section.

This meet takes place at the home location of the team.

What kind of meet this is: dual / tri / multi-team, invitational, championship, time trial, intrasquad, or other. Used by league participation rules to decide which meets count toward eligibility, and synced to any meets linked to this one. Leave it as "Not specified" if none apply.

  If a meet was rained out, the admin or coach may want to return to this details screen to make this selection dependent on their team/league eligibility rules. If selected, entries are treated as "swims" for participation/eligibility purposes. This icon will display next to the name on the Manage Team > Schedule page, but not on the team calendar.

The age-up date is the date used to determine the "competition age" of the athlete for the duration of a meet or season. In most cases the meet age-up date should be the same as your Season Age Up Date (under Schedule > Seasons).  We offer the meet level date in case there’s a meet that requires a different date.

The course/pool length on each meet will default to the preferred course length in your Team Information page. Only change this when needed.

By default, entry times will be converted to the selected pool length. It doesn’t alter results, just converts times set in a different course to the course of the meet for seeding/qualifying purposes only.

Enter a USS Sanction number if applicable. Click Save to add this meet to your calendar. 

After completing the meet details, you'll be taken to the Meet Setup > Team Preferences screen to continue reviewing preset site configurations. Then you can continue applying meet and job templates, or setting configurations as needed.

➞ Next Step: Review the Team Preferences settings. If you make changes that would apply to all meets, select Actions > Update Team Preferences to ensure the updates are included on additional meets created. ➞ See the site-level Team Meet Entry Preferences for details on each setting.

After completing the event details, you will be taken to the Jobs > Job List screen to set up any job sign-ups for the event.

➞  Next Step for calendar events: Review the Jobs and Shifts and Job Templates tutorials for more info on job sign-up status, creating jobs, and assigning volunteers for your meets and events.  PREMIUM