Athlete Age Groups

Athlete Age Groups are used to group athletes by age range and competition category.

» Attention School Teams: If you are a high/middle school team, you will not see this configuration option ➞ See School Year Athlete Groups.

To manage your Athlete Age Groups, go to Manage Team > Settings > Athlete Age Groups.

Covered in this Article:

• Why Use Athlete Age Groups
• What Determines an Athletes Assigned Age Group
• Managing Athlete Age Groups
  • Editing an Existing Age Group
  • Removing an Existing Age Group
  • Adding an Age Group
• Setting Registration Limits by Age Group
• Sending Email to Athlete Age Groups
• Guidelines when Emailing Athletes

Why Use Athlete Age Groups

Using Athlete Age Groups, you can: 

• Customize the age ranges and competition categories (Girls/Women, Boys/Men, Mixed) for each age group
• Send group emails using the age group name as a mailing list

What Determines an Athlete-Assigned Age Group

Athletes are assigned to an age group based on the date of birth entered during registration and your Season's "Age Up Date" set under Manage Team > Schedule > Seasons. 

Managing Athlete Age Groups

➧ Editing an Existing Age Group

To edit an existing age goup, click on that age group name in the list or the Edit button next to the name.

➧ Removing an Existing Age Group

To delete an age group, hover your mouse over the grey Remove button. It will turn red and you can click on it to delete.

➧ Adding an Age Group

To add an age group, click on the green Add Age Group button near the top of the screen. You may create boys, girls, or mixed age groups. 

» Note: Age groups with age ranges 15 and older will automatically be displayed as "Women" or "Men."

To create an age group that is "X & unders," select "0" as the low end of the age range. 

To create an age group that is "Y & overs," select "& Over" at the high end of the age range

Setting Registration Limits by Age Group

You may set registration limits by age group while setting up registration forms. The registration form is initialized with the team’s age groups as a default, and the administrator can customize age range limits that are specific to that registration form.

Sending Email to Athlete Age Groups  

From Communications you can click on the Compose Message button and start typing the name of the competition category or age group you want to email and you’ll be offered a drop-down list with matching selections (e.g. start typing “Bo” and you’ll receive all the boy’s age group options)

Guidelines when Emailing Athletes

Athletes Under 18: Each Parent/Guardian listed with an email is included in the communication sent to an athlete directly, or athletes assigned to an athlete group or role, and sent from athlete-specific reports (i.e., Athlete Roster) This happens regardless of whether the athlete has an email in their profile, or the parent/guardian chose to opt out of team communication (only acknowledged for "Members" groups).

Athletes 18+: Parents/Guardians are not automatically included for 18+ athletes. If you want to include parents they must be added manually or assigned to a role that you include.

Exception: if a team has a Masters program where adult athletes are also parents - the parent email will receive the communication.

Don't want to include a parent?: You can click on “Expand Groups” and remove them. Proceed with caution - - The Children's Online Privacy Protection Act ("COPPA") and SafeSport rules state that adults cannot communicate with minors under 13 (a parent or other adult must be copied).