We offer a concierge data migration service for teams that are making the switch from TeamUnify or Swim Manager. You can either use our services to migrate to your new site, or you can follow our easy instructions below to handle the migration yourself. For more information and to see our fees, see ➞ Concierge Data Migration Service.

After you've set up your new site, follow the steps below to begin your migration.

Due to popular demand, it may take a few weeks to schedule your migration. Please contact us asap to get in our queue. Alternatively, you may wish to begin the steps for self-migration.

Covered in this Article:

➧ Self-Migration

Migrating Roster and Time History from Team Manager
Migrating Roster and Time History from TeamUnify or Swim Manager
Migrating Your Team Website
Archiving Historical Data
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Data Migration Service

➧ Migration Data

Our migration service includes:

Roster Data – swimmers, parents, and family account information
Time History – past meet results and records
Website Content – page content, and other key materials

Once our sales team has worked with your league or team to set up our Data Migration Service for your team, and after you've set up your site, we can schedule your migration.

➧ Migration Process

1. Schedule your migration

Please contact us at migrations@swimtopia.com so we can add you to our schedule.

2. Our migration team will be in touch

Our migration team will send instructions to you so we can begin the migration process.

3. Work with our team to ensure a timely migration

Our migration specialists will collaborate with you to gather the data and content from your old platform. Please work with our team and supply them with the necessary information for a smooth migration.

Self-Migration

➧ Migrating Your Team Site

If you'd rather not wait until we can schedule your migration, it is quite easy for you to migrate on your own:

Migrate essential data to your new site
- Swimmer rosters, current
- Swimmer rosters, historical
- Swimmer time history
- Team website
Download and archive other historical data that you might want to refer to in the future

➧ Migrating Roster and Time History from Team Manager

If your roster and time history is currently in Team Manager, you'll find instructions here:

Team Manager - Team Roster & Time History Import

➧ Migrating Roster and Time History from TeamUnify or Swim Manager

Migrating Current Swimmer Roster from TeamUnify or Swim Manager

To migrate your most recent swim roster, see the following Help Center articles:

Migrating Historical Swimmer Roster from TeamUnify or Swim Manager

Contact our Customer Happiness Team at help@swimtopia.com, and we'll send more details.

Migrating Swimmer Time History from TeamUnify or Swim Manager

Contact our Customer Happiness Team at help@swimtopia.com, and we'll send more details.

➧ Migrating Your Team Website

Migrating Menu Structure

The first step will be to create a menu structure for your website. Consider whether you want to replicate your current structure or devise a fresh, new structure. See: Managing Menus and Navigation

Migrating Static HTML Content

Next, you'll create a new page on your website and add it to the site’s menu structure. See: Creating and Editing Pages

Once you’ve created a new blank page on your site, the HTML content from most of your existing web pages can be copied from your old site and pasted into our text snippet editor. You can use the editing toolbar to adjust formatting to your preferences.

Addressing Dynamically Generated Content

Some pages on your old website may be built from team data stored in the platform, including calendars, meet results, and so forth. We offer comparable modules for these pages. Where one of the following pages appears on your old site, consider our corresponding feature.

Content Type	SwimTopia Capabilities
Registration	Creating and Managing Registration Forms Registration Alert Snippet
News and announcements	Creating News Posts Recent News Snippet
Calendar	Quick Start Guide - Setting Up Meets Creating Calendar Events (Banquets, Socials, Meetings...) Upcoming Events Snippet
Record Books	Creating a Record Book Records Snippet
Sponsors	Managing Sponsorships Sponsors Snippet
Photos	Embedding a Photo Slideshow
Downloadable documents repository	Uploaded Files Linking to Uploaded Documents

➧ Archiving Historical Data

There may be data you'd like to keep for future reference, including:

TeamUnify "Back Office"	Swim Manager Administration Portal
Calendar History Volunteer Job Details Volunteer History Email Groups Sent Emails History Registration Forms Text Registration History Registration Agreement Documents Registration Agreement Signature History Meet Attendance History Class History Class Registration History Payment History Current Account Balances	Attendance History Meet Entry History Email and Text Message History Remittance History Transaction History Payment History Medical/Emergency Contact Waiver History Volunteer Signup and Points History Coupons and Usage History

Navigate to the relevant pages and export any important data.

If you need a place to save downloaded data centrally, you can use the Uploaded Files section of your SwimTopia site -- go to Manage Team > Settings > Uploaded Files.

➧ Need Help?

If you have any questions about setting up your new site, here are our Support Options for assistance.

Covered in this Article: