Time History Import (via results files) or Manually Add Best Times – SwimTopia Help Center

For teams who have not used a team/meet management system in the past, or have used one that does not provide an option to extract time history in a format that can be imported into another system, we provide a few options to get this data in your SwimTopia site using a meet results file, or inputting times manually.

» Note: If your team has used Hy-Tek Team Manager ➞ See our instructions for Team Manager - Team Roster & Time History Import (.mdb). Those instructions include importing your time history.

Time History - Meet Results File Import

If you have individual meet’s Meet Results files, you can import those into your SwimTopia site to get historical times.

Add a Season containing the date of the meet you want to add
Create a meet in Schedule > Add Swim Meet… > New (Empty) Swim Meet
Set the correct Meet Name, Date, Age-up date, and Course for the meet you have a results file for (the results import will create the meet events and add any athletes not already on your roster) and save the meet
Go to that meet’s Results > Import tab, add the meet results file and upload it
Repeat this process for any other meet
As a final step, go to the Meet Setup > Events subtab on one of the meets, click on the Actions button then select Save As Meet Template (this will create a Meet Template you can apply to future meets as needed).

» Note to New Customers: If you want to import athletes through a results file, you need to create a season that ends PRIOR TO the date you are performing the import, so the athletes will not be considered active and not paid (for the SwimTopia Per-Athlete Fee Collection – FAQs) during your billing period. The season end date can still be updated if you have already uploaded the file.

Best Times - Manual Entry

If you just want to capture your athletes’ best times, here's how:

Log into your SwimTopia admin account
Go to Schedule
If you have an event file you can upload to quickly add all of your events, choose the Add Swim Meet button and then Import Meet Event File.
If you do not have an event file you can add events manually, choose to Add Swim Meet > New (Empty) Swim Meet then Meet Setup > Events > Add Event button.
Enter basic meet information since this is a meet you are creating in order to store best times for seeding purposes. Hide this meet from your public calendar.
Under Meet Setup > Entry Rules, be sure to check the box to Allow meet results to be edited after meet is completed and SAVE when finished.
Enter the times under Results > Edit and be sure to SAVE when done. This will allow those times to be used as seed times for future meets.
As a final step, go to the Meet Setup > Events subtab, click on the Actions button then select Save As Meet Template (this will create a Meet Template you can apply to future meets as needed).