Report Access and Design Options

➧ Accessing Reports

➧ Report Design Options

➞ FILTERS
Filter options allow you to choose a specific session or all, certain events and type (and lane in some reports), heat range, age range (hidden for school teams - school year displays in report), competition category, specific team if desired, and team pairing (if Double Dual Scoring is enabled). » Note: The school years in the meet are based on the host team setup in SwimTopia. If the visiting team uses a format that cannot be mapped correctly, the host can choose to edit those in Meet Maestro.	Example from Heat Sheet Report
➞ DISPLAY OPTIONS
The display options vary by report and can be adjusted as needed. View the report details for each report below.	Example from Heat Sheet Report
➞ BENCHMARKS
This section provides options for displaying Pool and Team Records along with Time Standard Sets (if these benchmarks have been created at the league or team level within a SwimTopia team management site). These can be configured to display in Heat Sheets, Psych Sheets, Records Pre-Meet Reports, and Results Post-Meet Reports. ➞ See our Creating a Record Book and Time Standards & Qualifying Times Overview articles for more on these topics.
➞ LAYOUT
Label Format: 2x3 Cards (US Letter), 3x10 Avery 8160 (US Letter), 3x11 Avery L7157 (A4) Paper Size: US Letter - 8.5x11in, US Legal - 8.5x14in, A4 - 210x297mm Paper Margins: The default is set at 0.4, which works for most printers. Optimal printing for a specific printer may require modifying these settings. » Note: Paper size and page margins are stored in the browser/desktop app, so users only need to set this up once. Best printing results occur with Chrome. (versions 89+ - March 2021 - Only fully supported browser in Meet Maestro.)
➞ MARGIN ADJUSTMENTS
Example - For a perfect printout, an Epson XP-7100 requires 0.2” margin per side. To make this work, you would adjust the Meet Maestro setting from the default 0.4" to 0.2" for each margin (or mm equivalent for non-US). In the ‘More settings’ in Chrome’s print menu set ‘Margins’ to ‘Custom’. Then mouse over the preview to set the top margin to 0.2” and the left, right, and bottom margins to 0” (Meet Maestro will add the left, right, bottom margins.)	» Tip: We suggest leaving the default margin settings unless necessary, to avoid configuration issues that could cause paper waste. If your printer requires some adjustments, test print a few pages to ensure you have them set appropriately. ➞ See the section below on Possible Margin Configuration Issues if you run into any issues when printing.

Available Pre-Meet Reports

➧ SwimTopia Pre-Meet Reports

➞ Athlete Check-In Sheets

Available from within your SwimTopia team management site and within Meet Maestro (below).

➞ Meet Entries Reports

Available in your SwimTopia team management site.

To view these SwimTopia pre-meet reports and more ➞ See SwimTopia Pre-Meet Reports – Athletes and Entries

➧ Heat Sheets

https://maestro.swimtopia.us/a/reports/meet/1349/heat-sheets

➞ Filter Options

Event Range
Event Type (All, Individual, Relay, Diving - if events exist)
Age Range (hidden for school teams - school year displays on report)
Competition Category (All, Boys, Girls)
Team (All, or a specific team)

➞ Display Options

Columns 1,2,3 (Full team name will display for 1,2 vs. abbreviation for 3)
Paginate by Team & Age Group
Show Empty Lanes
Include (Entry Times, Est. Start Times, Relay Athletes, Athlete Number)
One Event Per Page (supports an organized workflow and space for notes)
Sponsor Banner (only displays if one has been created in SwimTopia - example below)
Footer Timestamp (Date and Time, Date, None)

➞ Layout Options

Paper Size (US Letter, US Legal, A4)
Print Margins (defaulted to 0.4)

➞ Sponsor Banner

We have an easy way for you to get your sponsor logos onto the bottom of your Meet Maestro heat sheets. See our Sponsorships Help Center article for more details on setup within the SwimTopia Sponsors section.

Heat+sheet+example

➞ Benchmarks: Records and Time Standards

Available Records and Time Standards Sets display if they have been created at the league or team level within a SwimTopia team management site.

➞ See our Creating a Record Book and Time Standards & Qualifying Times Overview articles for more details on this topic.

➞ Athlete Number Display

(ex. USA Swimming IDs) - Long names are truncated to show full#

➞ Visibility/Notification in the SwimTopia Mobile App

Heat Sheet visibility in the mobile app is configurable on a meet-by-meet basis. By default, the heat sheets are not visible once the meet entries are merged, creating your Meet Maestro meet.

This allows meet directors and coaches to review heat sheets and make final changes before publishing. This also enables those teams that sell heat sheets as a fundraiser to control the availability of this information from the SwimTopia mobile app.

When publishing the heat sheets to the SwimTopia mobile app, you can opt to send a notification informing the participating athletes and parents that the heat sheets are ready to be viewed.

See ➞ Meet Maestro Settings - Mobile App to learn how you can publish your heat sheets in the SwimTopia mobile app and notify your members as appropriate.

➞ Meet Timeline

The timeline displayed in the heat sheet and session report is derived from calculations based on the meet start/end times as known in the Settings > Meet Setup screen. Unlike the timeline displayed in the mobile app, which is adjusted on the fly based on the actual meet progression (delays, scheduled breaks added, etc.), the heat sheet and session reports do not update as the timeframe changes at this time.

Duration of heats with no specified entry times (all NT entries) is estimated based on a combination of distance, stroke, swimmer age, and swim course (yards or meters).