We have put together the following checklist to make transitioning your league site to a new season as quick and easy as possible.
» Note: If you prefer to view a more detailed/expanded new season setup guide, please see our ➞ New Season Setup Guide for Leagues.
New Season Checklist
➧ Create Your New Season (Manage League > Schedule > Season)
Add Season: Click on either the "Fix Current Season" button or the "+ Add Season" button to create your new season.
Age-Up Date: Ensure the listed age-up date is correct and edit if needed.
➧ Verify League Site Settings (Manage League > Settings)
Billing Contact: Confirm the league's listed billing contact information is correct and edit if needed.
Online Payment Configuration: Ensure your Stripe online payment account is in good standing.
Division Assignments: Use the dropdown menu to assign teams to the correct division for the new season.
➧ Update Admin Site Access
Full Access (Red Badge) Site Admins: Review the listed red badge site admins under Manage League > People and edit as needed to add new admins and remove those that should no longer have access.
Limited Permission (Role Based) Site Admins: Review the list of all individuals assigned to roles with a crown or key icon (designating admin permissions are assigned) and add/remove people as needed from their assigned role (Manage League > Roles > Assign Roles).
➧ Update League-Wide Shared Forms & Templates
Shared Acknowledgements: Review your existing shared acknowledgements to determine if any changes are needed for the new season (Manage League > Registration > Shared Acknowledgements). If changes are needed, we HIGHLY recommend creating a new acknowledgement form versus editing the existing one as changes will propagate down to all past seasons.
Shared Meet Templates: Review your shared meet templates and edit if needed, paying close attention to eligibility requirements and "only accept entry times since" dates (Manage League > Schedule > Meet Templates).
➧ Update Meets & Events
Calendar Events: Add calendar events for the new season (board meetings, officials training dates, etc).
League-Wide Schedule Import: Once your meet schedule has been confirmed, send it to us for import.
➧ Update Role Settings & Assignments
Review League-Shared Roles: Add/Edit your league-shared roles for the new season.
Review Local League Roles: Review your existing roles (Manage League > Roles) and update permissions and settings as needed.
Review Role Assignments: Review the list of all individuals assigned to roles and add/remove individuals as needed. Note: you won't be able to assign someone to a role until they have been affiliated to the current season.
➧ Update League Shared Benchmarks
Review League Record Books: Ensure records broken in the preceding season have been manually added to the league record book.
Review Time Standard Sets: Update any time standard changes for your new season and make sure they are applied to the appropriate shared meet template.
➧ Update Site Content
Sponsorships: Add and display sponsors for your new season (Manage League > Website > Sponsors)
Front-Facing Site Content: Review the front-facing content on your site and update information as needed.
➧ Send Reminders to Teams:
Update league shared roles for the new season
Review registration forms to make sure updated league-wide waivers are attached
Verify listed meet dates are correct if team is adding to schedule prior to league-wide import
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