League Shared Acknowledgement Sections on Your Team’s Registration Form – SwimTopia Help Center

Shared Acknowledgement Sections allow a league to share waivers or acknowledgements with its teams, to be completed by members during registration. These can include league fees, which can be paid directly to the league, should your league require it.

If your league is not using shared acknowledgements, feel free to send them to this article to discover the benefits of this league management feature - League Shared Acknowledgement Sections.

Below is an explanation of how those sections will integrate into your registration form.

Covered in this Article:

Display of Shared Acknowledgment Sections

Shared Acknowledgement Sections will automatically be added to registration forms on all team sites created or copied after the acknowledgement section is published by the league.

➧ Acknowledgement Sections Added

The league's shared acknowledgements that have been added to the team's registration forms will appear in yellow at the very bottom of the Main Registration section (first page):

➧ Acknowledgement Sections Not Added

If your team has already created your registration form before the league published the acknowledgement section, it will not be automatically added.

Your team admins will need to manually add the acknowledgements to the existing forms. Shared acknowledgements that have not been added to the form will appear greyed out below the "+ Add Acknowledgement Section" link.

Add/Remove Shared Acknowledgement Sections

➧ Add to Form

As stated above, If a registration form was created before the Shared Acknowledgement Section was published (also, before this feature update on January 30, 2024), the team admin should edit their registration form(s) and add any needed Shared Acknowledgement Sections.

Team administrators can add any acknowledgements that were not automatically added to their registration forms by clicking "+ Add to Form" on the upper right of the acknowledgement.

https://bravo-cyclones.swimtopia.com/manage/registration_forms/24723/

➧ Remove Section

If a team is using a registration form where a league acknowledgement section has been added but is not necessary (wait lists, pre-season clinics, etc.), the team admin will need to remove these manually.

Team administrators can remove any acknowledgements that don't apply by clicking "Remove Section" on the upper right of the acknowledgement.

Changes Teams Can Make to Shared Acknowledgement Sections

Teams cannot edit the shared acknowledgement sections. Other than adding or removing shared acknowledgements, there are two choices team admins can make:

➧ Display Order

The shared acknowledgement sections will drop in at the top of the registration forms acknowledgements section, but team admins can manually adjust the display order by entering the appropriate number in the Display Order box (upper left) within each acknowledgement.

➧ **Competitive Category Designation (if unlocked at the league level)**

If there are league fees associated with an acknowledgement and your league has left the competitive category unlocked, team admins can adjust this acknowledgement to include All Athletes, Competitive Athletes Only, or Non-Competitive Athletes Only.

In most cases, the league will lock this setting, and team admins will not have the ability to change it. For some waivers, league admins may allow the team admins to edit which athlete groups must pay the league fees:

About Non-Competitive Athletes

If you have a selection of (usually) young swimmers that don’t compete in meets you can set up a group using Athlete Roster Groups and check the box “This group does not compete in swim meets” to make the group Non-Competitive. When parents select a ‘non-competitive’ athlete roster group for one or more of their swimmers during registration, the above settings will determine whether they'll be charged league registration fees at checkout.

➞ See our Athlete Roster Groups help center article to learn more.

League Updates to Shared Acknowledgements

Occasionally leagues may need to make adjustments or additions to their shared acknowledgements, which are reflected on team sites in the ways described below.

➧ Updates to an Existing Acknowledgement:

If the league updates an existing shared acknowledgement section, the changes will automatically propagate down to all team sites.
These changes will apply to all registration forms where the waiver has been added (including past registration forms)

➧ Addition of a New Acknowledgement:

If the league adds a new shared acknowledgement section after a registration form has been created, the new acknowledgement will not be automatically added to the form but will appear greyed out underneath the active Acknowledgements Section
Your leagues should communicate to teams to manually add the new acknowledgement by clicking "+ Add to Form."

➧ Removal of an Existing Acknowledgement:

If the league unpublishes an existing shared acknowledgement section, the form will not be automatically removed from open registration forms but will show a warning notifying teams that the form is no longer published by the league and should likely be removed.

Your league should then communicate the change to all teams and instruct them to manually remove the form.

» Note: if you copy a registration form from a previous season, the Shared Acknowledgement Section(s) will also be copied. Check to see if any out-of-date Acknowledgement Sections have been unpublished by the league for the new season, and if so, be sure to remove them from your new registration form.

League Fees

If your league has set up this section with league fees, ideally, your league will have created their own Stripe account in their SwimTopia league website. Any league fees collected through Stripe during your team’s registration will automatically go to your league's Stripe account. If they do not set up a Stripe account, you will have to cut a check to them after registration ends.

Something to consider BEFORE you get started...

Forms of Payment: the league registration integration will go most smoothly if your team chooses to accept ONLY Stripe credit card transactions during registration. You are welcome to accept checks or membership numbers during registration, or any combination of those payment methods.

However, suppose you accept forms of payment other than Stripe. In that case, you’ll need to calculate the league fees from those registrations owed to your league through your “Registration Details” report and pay those to your league separately. If your league has set the shared waiver to only accept Stripe payments, any parents who choose check or member number will be required to pay the league fees with a credit card via Stripe.

➞ See our Stripe Account Setup article.

» Note: if you have set up a "Maximum charge per registration," the maximum only applies to the registration fees. Any fees charged in the acknowledgement section and league fees that are charged from the "shared acknowledgement section" will not apply to the maximum charge per registration.

Checkout

At the end of the registration process, when they come to their confirmation screen, your team parents will see a line item for league fees:

Registration_-_League_Ackn_-_League_Fee_at_Check_out.png

» Note: during the registration process, just as your team parents don’t see fee information as they add athletes to their registration form, they will not see the fees they are being charged for league waivers until the payment screen. We suggest including league fee information on your website and in your communication, wherever you discuss the team fees, so parents are prepared.

Reports

Details about what was paid to your league, and what is still owed (for any fees that were not paid through Stripe), can be found in the CSV Download of the “Registration Details / Data Export” report (found under Manage Team > Reports > Registration).

If your league has not set up a Stripe account, you'll use these reports to determine what you owe them for all league fees collected.

Questions?

If you have questions about your league’s Shared Acknowledgement Sections, contact your league administrator.

For more information on all matters related to registration forms, check out the Registration section of our Help Center. If you need further assistance, don’t hesitate to contact us by submitting a support request.

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