One of the most elegant and simple parts of Meet Maestro is its ability to “merge” a meet between SwimTopia teams. With a click of a button, Meet Maestro takes the entries from both SwimTopia teams and merges the files, seeds the heats and creates an entire meet that’s ready to run on its intuitive interface.
Now Meet Maestro has the capability to upload .hy3 (Hy-Tek), .sd3 (SDIF), or .zip files to merge with the home team entries so Meet Maestro can be used to run the meet with non-SwimTopia teams. You can also export results files in the .hy3 or .sd3 file format after meets are complete.
>>Note: This merge process is only required if the meet is being run using Meet Maestro™. If you (or the host team) is using Hy-Tek Meet Manager to run the meet ➞ See Meet Host Is Using Meet Manager.
Covered in this Article:
- Step 1: Lock Entries
- Step 2: Designate Readiness to Merge Entries
- Step 3: Merge Meet Entries (Home Team)
- Step 4: Run Meet
- Results Download
- Advancers File Download
Step 1: Lock Entries
After all meet entries are completed and the meet is linked between the home/visitor teams, it’s time to lock entries down and signal that you’re ready to merge to seed the meet.
➞ See the SwimTopia - Meet Linking article for more details on linking meets.
Go to the Merge/Export tab and set “Lock out all entry changes” to On.
Step 2: Designate Readiness to Merge Entries
When using Meet Maestro for meet management, each team competing in the meet must indicate their entries are "Ready for Merge" before the Build in Meet Maestro button is enabled and entries can be combined and seeded.
After locking entries, you will see two tabs with the Meet Maestro tab selected by default.
From this screen, slide the status bar to the 'On' Ready position to designate you are ready to merge:
Next, select which record books (if any) you would like to include for your team in the meet:
➧ Home Team View - Visitor Not Ready for Merge
In the view below, the visiting team has not indicated they are ready to merge, so they display as "Not ready" on the home team site and the Build in Meet Maestro button will be disabled until both teams are designated as Ready to Merge.
➧ Home Team View - Visitor Ready for Merge
In this view from the home team site, both teams have indicated "Ready to Merge," so the Build Maestro Meet button is enabled.
>>Note: The home team is responsible for merging the meet entries, so the "Build Maestro Meet" button will only display for the Home team.
➧ Visiting Team View (SwimTopia Customer)
➧ Visiting Team is not a SwimTopia Customer
SwimTopia supports the upload of a .hy3 (Hy-Tek), .sd3 (SDIF), or .zip file to merge with the home team entries so Meet Maestro can be used to run the meet with non-SwimTopia teams.
>>Note: Only the Home team can Upload Files from Non-SwimTopia teams.
Click the Upload File button to import an entries file froma non-SwimTopia Team.
Choose your file to upload. You can repeat this process for each team if competing against multiple teams in a meet.
>>Tip: If you receive an error when attempting to upload the file, it is likely due to mismatched events between your meet and the file from the visiting team. Ask the visiting team to correct their file or edit your events as necessary. If you need assistance, submit a Customer Happiness Ticket.
Step 3: Merge Meet Entries (Home Team)
Clicking the Build Maestro Meet button opens a dialog with options for the Merge
Some options will be disabled, based on the league’s Meet Template “Seeding & Scoring” settings ➞ See SwimTopia - Setting Up Seeding and Scoring Rules for more details.
>>Note: Once the home team merges the entries for the meet, the Merge Status will show "Merged" and all status options are automatically reset on each site – this is to prevent the home team from making meet entry changes and rebuilding the meet without the visiting team’s consent.
>>Tip: When many changes are needed by either team, rebuilding may be a more efficient option, but for a few changes you can do deck adds/removals directly within Meet Maestro. The only time rebuilding is required is if the athlete(s) you need to add were not already part of the team roster at the time of merging ➞ See the Meet Maestro Entry Edits article for more on this topic.
Step 4: Run Meet
After the meet is merged, a Meet Maestro button will appear in the header. This allows for easy access from any screen if you need to get back into the meet. Clicking on this button will launch Meet Maestro in a new window.
>>Note: we only support the Google Chrome browser.
Multiple admins, including admins on any of the participating teams, may then click the Meet Maestro button to see the meet in Meet Maestro and run reports. The meet may be open in multiple browsers concurrently.
After running the meet and completing any data entry or edits, you’ll be ready to transfer your team’s results into your SwimTopia site and each competitor's site. If competing agains a non-SwimTopia team, you can download and send the results for the other team in the .hy3 or .sd3 file format so they can upload all results into their team management platform.
Advancers File Download
Along with the ability to download results, we’ve also added the ability to download an “Advancers” file. The main purpose of the Advancers file is to convert results from one meet into entries for the next meet, such as when you need to advance swimmers from a Divisional Meet to a Championship Meet. This file will come in handy for leagues where all teams use SwimTopia and the final meet(s) of the season are run with Meet Manager in pools with touch pads.
Both of these post-meet downloads will be done from within the meet settings in Meet Maestro ➞ See the Meet Maestro Settings – Finish & Export article for more details.
➞ Next Topic: SwimTopia Pre-Meet Reports - Athletes and Entries