We provide access to all standard pre-meet reports. Some, like athlete check-in sheets and meet entries reside in your SwimTopia team management system, while others can be found in your Meet Maestro meet.
This article focuses on the SwimTopia pre-meet athlete and entries reports, but there are many more reports available under the Reports tab of your admin console (Manage Team).
Covered in this Article:
- Athlete Check-In Sheets
- Meet Entry Reports
- Meet Entries Matrix
- Additional Meet Reports in SwimTopia
- Meet Maestro Pre-Meet Reports
- Saving Reports in PDF Format
Athlete Check-In Sheets
Athlete Check-In Sheets are available from within your SwimTopia team management site and Meet Maestro Pre-Meet Reports (if using).
➧ Meet Maestro ➞ See Meet Maestro Settings – Pre-Meet Reports
➧ SwimTopia "Reports" Tab
To print a list of all athletes entered in the meet, go to Manage Team > Reports > Meet Participants, then select the meet and choose “Include: Athletes with Any Entries.” When you hit Generate Report, you’ll be able to Download to CSV and edit to meet your desired print specifications.
You can also use this report to send messages to families of athletes who have:
- All athletes
- Athletes with no entries
- Athletes with individual entries
- Athletes with relay entries
- Athletes with any entries
» Note: For this report, Participants are not the same as Attending, depending on your “Assume Undeclared Athletes are Participating” settings.
➧ SwimTopia Meet Specific - Entries Reports
Some “quick view” reports can also be found within the meet itself, under Schedule > Select Meet Name > Entries > Reports, but the more robust reports (including CSV downloads) are found under the “Reports” tab (as noted above).
Meet Entry Reports
To generate a Meet Entry Report by an athlete in alphabetical order, go to Manage team > Reports > Meet Entries By Athlete then select the meet and choose your desired report options, check “Only include attending athletes.”
When you hit Generate Report, you can then Print or Download to CSV and edit to meet your desired print specifications.
Meet Entries Matrix
It may be helpful to run the Meet Entry Matrix report, which shows a summary of all entries and times per age group. Go to Manage team > Reports > Meet Entry Matrix, then select the meet and choose your desired report options, check “Only include attending athletes.”
When you hit Generate Report and select to “Print,” the report will format for the page and print in black and white.
Additional Meet Reports in SwimTopia
As mentioned, there are many more meet-related reports accessible from your Reports tab, and within your meet setup on your SwimTopia site.
Meet Maestro Pre-Meet Reports
There are many more reports available if your team is using our meet management system, Meet Maestro, to run the meet.
Saving Reports in PDF Format
For both SwimTopia and Meet Maestro reports you can save reports in PDF format through your computer’s print function:
- Click “Print”
- For “Destination,” click “Change”
- Select “Save as PDF”