This feature is available to our Premium customers.
SwimTopia has partnered with SwimOutlet, the web's most popular swim shop, to streamline the management of your merchandise offerings directly from your SwimTopia team site!
SwimTopia's mission is to ensure swim team management doesn't stand in the way of swim team fun! We hope this partnership alleviates this stress on your team volunteers and puts the F.U.N. back in fundraising!
➞ See our ▶️ Quick Feature Demo - Adding a SwimOutlet Team Store
Covered in this Article:
➧ SwimOutlet Team Store Setup
- SwimOutlet Team Store Display Options on Your Site
- Set Up a New SwimOutlet Team Store
- Connect to an Existing SwimOutlet Team Store
➧ SwimOutlet Team Store Management
Benefits of Choosing SwimOutlet for Your Team Store
No setup fee or store management costs, no minimums, competitive pricing, custom store selections, fast shipping directly to your members, % back, and 24/7 support...what could be better?!
SwimOutlet Customer Support
With SwimOutlet, you can reach out for support 24/7, and you'll have a dedicated team rep.
SwimOutlet Team Store Display Options on Your Site
» Note: You can only connect one SwimOutlet Team Store to your SwimTopia team site using the SwimOutlet Team Store snippet. For those teams that have more than one store, you'll need to link to your additional store using our Text Area Snippet.
➧ Option 1: Display your "SwimOutlet Team Store" as a New Standalone Page
➧ Option 2: Add the "SwimOutlet Team Store" Snippet to Existing Page or Template (Sidebar) Areas
These options are not mutually exclusive - you can create a SwimOutlet Team Store Page AND display your team store link on any page of your team site (using the SwimOutlet Team Store snippet) to ensure parents have quick access to purchase team gear and spirit wear.
» Tip: The SwimOutlet Team Store snippet can be placed on the main page area (i.e. Page Content) or sidebar area (i.e. Template Content) and the display will change based on the width of the area. ➞ See Page Layouts & Templates to learn how you can create template layouts to designate for each of your web pages.
Set Up a New SwimOutlet Team Store
» Note: Skip down to the Connect to an Existing SwimOutlet Team Store section below if your team is already set up with a SwimOutlet Team Store.
➞ See our ▶️ Quick Feature Demo - Adding a SwimOutlet Team Store
Follow the steps for the option that applies to your SwimTopia site:
- Option 1: Your Team Site Has a SwimOutlet Team Store Page
- Option 2: Your Team Site Does Not Have a SwimOutlet Team Store Page
➧ Option 1: Your Team Site Has a SwimOutlet Team Store Page
Some SwimTopia team sites already incorporate the Team Store in the header bar with the SwimOutlet Team Store (containing the SwimOutlet Team Store snippet), and Example Online Store (additional merchandise, fundraising, and donations managed by the team) pages nested underneath to guide you down the path of merchandising success!
Both pages are optional and must be configured to be used.
Follow the steps below to create your SwimOutlet Team Store and link your store to your SwimTopia site:
➞ Step 1: On the SwimOutlet Team Store screen, click on the BUILD YOUR TEAM STORE button, which is the link between your SwimTopia site and Swimoutlet.com.
➞ Step 2: You are now on the SwimOutlet.com website. SwimOutlet has a large database of existing swim teams. The first step to building your new team store is to search for your team.
If at any time you run into issues creating a team store, or wish to speak with a SwimOutlet representative, you will see how to contact them on their website, or ➞ See SwimOutlet Customer Support.
» Note: You will need a TIN (Tax Identification Number) to receive payouts, but this is not required for initial setup. SwimTopia has no control over the information required to create a SwimOutlet Team Store. If you have questions about what is required, reach out to SwimOutlet directly (1-800-469-7132 Teams@SwimOutlet.com).
» Note: If unsure of your team store URL, click on the link in the popup that will lead you directly to your SwimOutlet account settings (if prompted to log in, you will be directed there afterward). SwimOutlet provides directions to find this information in your Team Store Account here ➞ How do I Connect my Team Store to my Team Website?
If you do not enter the URL in its' entirety, an error will display to help explain:
When you have added your team store URL, your SwimOutlet Team Store image will change to display items from your store (selected by SwimOutlet):
You will receive an email from SwimOutlet with your team store account information, tips, resources, SwimOutlet support and more. You will also receive an email from a Team Division Sales Manager with great information to get you started (example below could change):
➧ Option 2: Your Team Site Does Not Have a SwimOutlet Team Store Page
Existing SwimTopia teams can create a new page to highlight your SwimOutlet Team Store and can add the snippet to any existing page.
➞ Step 1: Determine Your Page Setup
If already using the Online Store, we suggest creating a top-level "Team Store" page for your header and nest your Online Store and a new "SwimOutlet Team Store" page (containing the SwimOutlet Team Store snippet) under this top-level header page. ➞ See Creating and Editing Pages
➞ Step 2: Add the SwimOutlet Team Store snippet to your SwimTopia Site
After your SwimOutlet Team Store page is set up, or if you just want to add the SwimOutlet Team Store snippet to your existing Online Store and/or other pages on your site, you will take the following steps:
➧ Select Edit Page Content or Edit Template Content (depending on where you want to add your SwimOutlet Team Store snippet) from your "Welcome..." menu (top right)
➧ Select to +Add Snippet
➧ Drag the SwimOutlet Team Store snippet into your page.
➧ Click on Learn more and create a SwimOutlet team store.
» Tip: The SwimOutlet Team Store snippet can be placed anywhere on the main page area (i.e. Page Content) or sidebar area (i.e. Template Content) and the display will change based on the width of the area. ➞ See Page Layouts & Templates to learn how you can create template layouts to designate for each of your web pages.
➞ Step 3: Create your SwimOutlet Team Store and link your store to your SwimTopia site
After your SwimOutlet Team Store snippet is added to your team site, follow the steps in ➧ Option 1: Your Team Site Already Has a SwimOutlet Team Store Page above to set up your SwimOutlet Team Store on the SwimOutlet website.
Connect to an Existing SwimOutlet Team Store
Now you can fully integrate your team store with your team site through our SwimOutlet Team Store snippet!
➞ See our ▶️ Quick Feature Demo - Adding a SwimOutlet Team Store
» Tip: The SwimOutlet Team Store snippet can be placed anywhere on the main page area (i.e. Page Content) or template sidebar area (i.e. Template Content) and the display will change based on the width of the area.
Covered in this Section:
- Option 1: Your Team Site Has a SwimOutlet Team Store Page
- Option 2: Your Team Site Does Not Have a SwimOutlet Team Store Page
➧ Option 1: Your Team Site Has a SwimOutlet Team Store Page
With the setup of a SwimOutlet Team Store out of the way, you can just edit the SwimOutlet snippet on your SwimTopia site. This is done when you're in edit mode (Welcome! menu > Edit Page Content).
Click the pencil icon to edit the snippet:
Add your SwimOutlet Team Store URL in the box provided:
» Note: If unsure of your team store URL, click on the link in the popup that will lead you directly to your SwimOutlet account settings (if prompted to log in, you will be directed there afterward). SwimOutlet provides directions to find this information in your Team Store Account here ➞ How do I Connect my Team Store to my Team Website?
When this is done, your SwimOutlet Team Store image will change to display items from your store (selected by SwimOutlet):
➧ Option 2: Your Team Site Does Not Have a SwimOutlet Team Store Page
If you want to highlight your SwimOutlet Team Store you can create a new page on your team site (i.e. "SwimOutlet Team Store") ➞ See Creating and Editing Pages
Or you can add the SwimOutlet Snippet to any existing page or template sidebar on your SwimTopia site, and enter your SwimOutlet Team Store URL into the box provided.
» Note: If unsure of your team store URL, click on the link in the popup that will lead you directly to your SwimOutlet account settings (if prompted to log in, you will be directed there afterward). SwimOutlet provides directions to find this information in your Team Store Account here ➞ How do I Connect my Team Store to my Team Website?
When this is done, your SwimOutlet Team Store image will change to display items from your store (selected by SwimOutlet):
Upload Team Roster to SwimOutlet
In order for your members to receive a FREE SwimOutlet+ Membership, you'll need to upload a roster list.
SwimOutlet provides specific documentation on submitting your roster from your SwimTopia site. See ➞ How to Upload a Team Roster List from SwimTopia
They also provide an option to download their template to provide this data if you have the information on hand. See ➞ How to Upload a Team Roster List from our Template
» Note: As stated at the bottom of their instructions, only include the parent's email addresses for accounts; do not list email addresses for anyone that is under 18 years of age.
We plan to build a roster report in the SwimOutlet-specific format to download and email. This is not yet scheduled on our roadmap, but stay tuned....
SwimOutlet Team Store Reports
Your SwimOutlet Team Store earnings and payouts will be found within your store on Swimoutlet.com (not within your SwimTopia team site)
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