Athlete Registration Numbers

Some teams choose to assign Registration Numbers (a.k.a. Athlete Numbers) for their athletes. 

Registration Numbers can be imported from an existing Team Manager database, auto-assigned or created manually in SwimTopia. Whichever scenario fits your team, there are multiple options SwimTopia supports for assigning, viewing and downloading these numbers. 

 Note: If you are looking for information on USA Swimming Member IDs, these can no longer be manually entered or auto-assigned, and must come from the USA Swimming database. See ➞ Overview: SwimTopia and USA Swimming Teams (SWIMS 3.0)

Covered in this Article:

• Assigning Registration Numbers
  • Option 1: Edit "Athlete Registration Numbers" Report
  • Option 2: Manual Entry on Athlete Profile
• Athlete Numbers in Meet Maestro

Assigning Registration Numbers

Registration numbers are not auto-assigned by default during registration, but there are two ways you can assign a Registration Number to an athlete. 

➧ Option 1: Edit "Athlete Registration Numbers" Report

Edit the "Athlete Registration Numbers" report under the Reports tab (within the Athlete Information section) to either use the Auto-Assign button at the top, or manually enter each number. 

» Tip: You can enter an initial Registration Number, Save (at bottom), and then use "Auto-Assign" to generate additional incremental Registration Numbers based on this initial value. 

Don't forget to scroll to the bottom of the page to Save Changes!

» Note: If a user is connected to a USA Swimming Member Account, auto-assign or editing of registration numbers for those users is not allowed.

➧ Option 2: Manual Entry on Athlete Profile

Manually enter a Registration number in People > Athlete Name > Edit (top right corner within athlete profile).

Once on the edit screen, scroll down to the bottom and you will find the "Registration number" field.

» Tip: The Registration Number is not used by SwimTopia to uniquely identify athletes, or to de-duplicate athlete records. However, the Registration Number is used to match/deduplicate athletes in other meet mgmt software. For this reason, care should be taken to ensure that if a registration number is assigned that it is unique for each athlete on the team.

Athlete Numbers in Meet Maestro

Athlete Numbers are configurable to display in the time entry interface and reports within SwimTopia's meet management application, Meet Maestro ➞ See Meet Maestro - Time Entry Interface Overview

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