Athlete Registration Numbers or IDs

Some teams choose to capture or assign Registration Numbers (a.k.a. Athlete Numbers or IDs) for their athletes. 

Registration Numbers can be imported from an existing Team Manager database, captured during registration, auto-assigned, or created manually. Whichever scenario fits your team, there are multiple options SwimTopia supports, viewing and downloading these numbers. 

Note: If your team is already connected to the USA Swimming SWIMS database, USA Swimming Member IDs must come from there and cannot be manually entered. See ➞ Overview: SwimTopia and USA Swimming Teams (SWIMS 3.0)

Covered in this Article:

• Capturing "Athlete ID" During Registration
• Assigning Registration Numbers
  • Option 1: Edit "Athlete Registration Numbers" Report
  • Option 2: Manual Entry on Athlete Profile
• Athlete Numbers in Meet Maestro

Capturing "Athlete ID" During Registration

This field is off by default for all teams, but can be enabled if you want members to enter an Athlete ID during registration. 

You should only turn this on if your team site is not connected to USA Swimming and you want members to enter their athlete's USA Swimming ID, or some ID your team captures.

➞ Registration Form - Admin View:

➞ Registration Form - Member View:

Assigning Registration Numbers

Registration numbers are not auto-assigned by default during registration, but there are two ways you can assign a Registration Number to an athlete. 

➧ Option 1: Edit "Athlete Registration Numbers" Report

Edit the "Athlete Registration Numbers" report under the Reports tab (within the Athlete Information section) to either use the Auto-Assign button at the top, or manually enter each number. 

» Tip: You can enter an initial Registration Number, Save (at bottom), and then use "Auto-Assign" to generate additional incremental Registration Numbers based on this initial value. 

Don't forget to scroll to the bottom of the page to Save Changes!

» Note: If a user is connected to a USA Swimming Member Account, auto-assign or editing of registration numbers for those users is not allowed.

➧ Option 2: Manual Entry on Athlete Profile

Manually enter a Registration number in People > Athlete Name > Edit (top right corner within athlete profile).

Once on the edit screen, scroll down near the bottom, and you will find the field:

» Tip: The Registration Number is not used by SwimTopia to uniquely identify athletes, or to de-duplicate athlete records. However, the Registration Number is used to match/deduplicate athletes in other meet mgmt software. For this reason, care should be taken to ensure that if a registration number is assigned, it is unique for each athlete on the team.

Athlete Numbers in Meet Maestro

Athlete Numbers are configurable to display in the time entry interface and reports within SwimTopia's meet management application, Meet Maestro ➞ See Meet Maestro - Time Entry Interface Overview

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