Available Post-Meet Reports

➧ Results

As mentioned in the Swimtopia Meet Settings – Finish & Export article, results will automatically be uploaded to:

• Each team’s Results tab of the corresponding meet on their Swimtopia site.
• The Athlete Performance reports from the Reports tab on Swimtopia.
• The athlete's time history on the family "My Account" page in Swimtopia.
• The Swimtopia mobile app.

https://maestro.swimtopia.us/a/reports/meet/1349/results

➧ Filter Options

• Event Range
• Event Type (All, Individual, Relay, Diving - if events exist)
• Age Range (hidden for school teams - school year displays on report)
• Competition Category (All, Girls, Boys)
• Team (All, or a specific team)
• Team Pairing (when Double Dual Scoring is enabled and at least one team pair exists)

➧ Display Options

• Columns 1,2,3 (Full team name will display for 1,2 vs. abbreviation for 3)
• Include Data (DQ Reasons (no time), Athlete Number, Reaction Times, Entry Times, Splits, Heat Places)
  • Display Sponsors For (displays if a team has set up a sponsor banner on their Swimtopia site)
  • Footer Timestamp (Date and Time, Date, None)
  • Team Scores Appended (Men's, Women's, Combined) - this section will display immediately after the last event on the page, and honors filter selections to only show scores based on that data. (3 column selection: Team Name is not displayed, only the team abbreviation).
  • Overall Team Scores - When Scoring by Division is enabled, the option to append Team Scores to the Results report includes the Overall team scores.

➧ Layout Options

• Paper Size (US Letter, US Legal, A4)
• Print Margins (defaulted to 0.4)

➧ Benchmarks: Records and Time Standards

Available Records and Time Standards Sets display if they have been created at the league or team level within a Swimtopia team management site. 

➞ See our Creating a Record Book and Time Standards & Qualifying Times Overview articles for more details on this topic.

➞ See the section at the end of this article to learn how to display reports on your calendar for your members to see. 

➧ Award Labels

https://maestro.swimtopia.us/a/reports/meet/1349/award-labels

➧ Filter Options

• Event Range
• Event Type (All, Individual, Relay, Diving - if events exist)
• Age Range (hidden for school teams - school year displays on report)
• Competition Category (All, Girls, Boys)
• Team (All, or a specific team)
• Team Pairing (when Double Dual Scoring is enabled and at least one team pair exists)

➧ Awarded Places

• Place Type (Overall, Heat Place)
• Individual Places
• Relay Places

➧ Layout Options

• Label Format: 3x10 Avery 8160 (US Letter), 3x11 AveryL7157 (A4)

➧ Display Options

• Sort By (Athlete, Event, Place)
• Award Type (Overall Place, Heat Place)

» Note: If Heat Place is selected in the AWARD TYPE filter, a SORT BY filter menu displays with choices to filter by Athlete or Event.

➧ Timer Verification

Some teams require an extra verification step to certify results. This report can be printed to give to someone to verify the data entry was correct. Comparing the timer sheet against what was entered for the heat. 

➧ Filter Options

• Event Range
• Event Type (All, Individual, Relay)
• Lane Range

➧ Display Options

• Events Per Page (Continuous, 1-5)
• Single Space
• Footer Timestamp (Date and Time, Date, None)

➧ Layout Options

• Paper Size (US Letter, US Legal, A4)
• Print Margins (defaulted to 0.4) 

➧ Improvement Labels

• Improvement Labels compare each swimmer's result against their entry time (seed time) for that specific meet — not their all-time personal best from their account history. 
• When Swimtopia Meet merges a meet, it takes a snapshot of each swimmer's qualifying entry time from Swimtopia at that moment. The improvement label is generated when the result beats that entry time.
• Which times qualify as valid entry times is controlled by the "Only accept entry times since" date in the Entry Rules.

https://maestro.swimtopia.us/a/reports/meet/16793/improvement-labels

➧ Filter Options

• Event Range
• Event Type (All, Individual, Relay, Diving - if events exist)
• Age Range (hidden for school teams - school year displays on report)
• Competition Category (All, Girls, Boys)
• Team (All, or a specific team)

➧ Layout Options

• Label Format: 3x10 Avery 8160 (US Letter), 3x11 AveryL7157 (A4)

➧ Display Options

• Sort By (Athlete, Event)
• Include NT times in improvements

➧ Participation Labels

https://maestro.swimtopia.us/a/reports/meet/1349/participation-labels

The filter and display options within this report provide flexibility for how teams manage the distribution of ribbons.

➧ Filter Options

• Event Range
• Event Type (All, Individual, Relay, Diving - if events exist)
• Age Range (hidden for school teams - school year displays on report)
• Competition Category (All, Girls, Boys)
• Team (All, or a specific team)

➧ Excluded Places*

• Overall Place or Heat Place (determines whether the Overall Place or Heat Place for each result is used to filter out participants for labels)
• Individual Place and Relay Place Ranges

*If you want to print labels for non-scoring lanes, you can filter out the places (i.e. from 1 to 4), so anyone who places won't be included in the labels, and all of the exhibition and non-scoring athletes will be included.

➧ Layout Options

• Label Format: 3x10 Avery 8160 (US Letter), 3x11 AveryL7157 (A4)

➧ Display Options

• Label Type: Event Participation or Meet Participation*
• Sort by: Athlete or Event
• Include DQs (the only report that will display a DQ time, if available in this format - DQ <45.32>)
• Exclude Time Improvements (any athlete with a time improvement matching the criteria selected should be excluded)

*Event Participation vs Meet Participation

• Event Participation is the default and displays labels per event. The results are limited to participants, which would be defined as having a “splash” in the meet (i.e., a valid time or DQ, but NOT a NS or a Scratch). Teams that wish to create “Splash Ribbons” would select Event Participation and Heat Place, and exclude places 1 to X.
• Meet Participation is useful when teams only want to award these ribbons if an athlete did not otherwise receive a ribbon in the meet, or to limit the age range when teenagers don't care about participation ribbons. When this option is selected, the filtering by place and time improvement is done per athlete and meet-wide (sorting by event will not be an option when Meet Participation label type is selected). For example, if we are excluding places 1-6, then any athlete with a place between 1 and 6 in any event should be excluded from the results.

➧ Record Breaker Labels

These print out in label format. Results are not included until after the event is complete. 

https://maestro.swimtopia.com/a/reports/meet/72265/record-breaker-labels

➧ Filter Options

• Event Range
• Event Type (All, Individual, Relay, Diving - if events exist)
• Age Range (hidden for school teams - school year displays on report)
• Competition Category (All, Girls, Boys)
• Team (All, or a specific team)

➧ Layout Options

• Label Format: 3x10 Avery 8160 (US Letter), 3x11 AveryL7157 (A4)

➧ Display Options

• Sort By (Athlete, Event, Place)

➧ Benchmarks

• Include Record Books (select books)

➧ Time Standard Labels

These print out in label format. Results are not included until after the event is complete. 

https://maestro.swimtopia.com/a/reports/meet/72265/time-standard-labels

➧ Filter Options

• Event Range
• Event Type (All, Individual, Relay)
• Age Range (hidden for school teams - school year displays on report)
• Competition Category (All, Girls, Boys)
• Team (All, or a specific team)

➧ Layout Options

• Label Format: 3x10 Avery 8160 (US Letter), 3x11 AveryL7157 (A4)

➧ Display Option

• Sort by: Athlete or Event

➧ Benchmarks

• Only show first-time achievements
• Include Time Standards (if available)

➧ Team Scores

Group by Age Group Example:

https://maestro.swimtopia.us/a/reports/meet/16793/team-scores

Double Dual Scoring (Team Pairing) Example:

➧ Filters

• Team Pairing (when Double Dual Scoring is enabled and at least one team pair exists)

➧ Display Options

• Men's Scores, Women's Scores, Combined Scores
• Group by Division (if enabled)
• Group Age Group (matching by Athlete Age and Competition Category)*
• Separate Page Per Competition Category (default is one page with men's, women's, and combined)
• Footer Timestamp (Date/Time, Date, None)

➧ Layout Options

• Paper Size (US Letter, US Legal, A4)
• Print Margins (defaulted to 0.4)

*Note: Meets with School Year Groups will NOT see the option under Team Scores to Group by Age Group.

➧ Additional Details: Grouping by Athlete Age and Competition Category

• Points for a swim-up event or relay will go to the respective athlete and competition category
  • For example, John Doe (13) swims in the 15-17 Men's 50 Fly: When matched on athlete age, the points will be allocated to the 13-14 Boys.
• Points for a mixed event will go to the respective athlete's age and competition category
  • For example, Jane Doe (5) swims in the Mixed 6 & Under Free Relay that receives 8 points: When matched on athlete age, the points will be allocated to the respective relay athlete’s age and competition category - in this case, the Girls 6 & Under would get 2 points for every 5/6 girl that swam in that relay

➧ High Scorers

https://maestro.swimtopia.us/a/reports/meet/16793/high-scorers

➧ Filter Options

• Session (if more than one exists)
• Event Type (All, Individual, Relay, Diving - if events exist)
• Age Range (hidden for school teams - school year displays on report
• Competition Category (All, Girls, Boys)
• Team (All, or a specific team)
• Place Count

➧ Display Options

• Age Groups (Events, Open)
• Footer Timestamp (Date/Time, Date, None)
• Display Sponsors For (displays if a team has set up a sponsor banner on their Swimtopia site)

➧ Layout Options

• Paper Size (US Letter, US Legal, A4)
• Print Margins (defaulted to 0.4)

➧ Meet Summary

https://maestro.swimtopia.us/a/reports/meet/16793/meet-summary

➧ Filter Option

• Session (displayed if more than one exists, "All" will provide an overall meet summary of all sessions)
• Team (selecting "All" will provide an overall meet summary of all participating teams)

➧ Display Options

• Include NT entries in improvements
• Footer Timestamp (Date/Time, Date, None)

➧ Layout Options

• Paper Size (US Letter, US Legal, A4)
• Print Margins (defaulted to 0.4)

» Note: "Splashes" is defined as having a valid time or DQ (not a NS or a Scratch).

➧ DQ Report

➧ Sorted by Athlete

➧ Sorted by Event

https://maestro.swimtopia.us/a/reports/meet/17387/dq-report?gender=Boys&sessionId=17690

➧ Filter Option

• Session (if more than one exists)
• Event Range
• Event Type (All, Individual, Relay, Diving - if events exist)
• Age Range (hidden for school teams - school year displays on report)
• Competition Category (All, Girls, Boys)
• Team (All, or a specific team)

➧ Display Options

• Sort By: Event or Athlete (all athletes will display from relays regardless of who caused a DQ)
• Shade Alternating Rows
• Paginate by Team & Age Group
• Display Sponsors For (displays if a team has set up a sponsor banner on their Swimtopia site)
• Footer Timestamp (Date/Time, Date, None)

➧ Layout Options

• Paper Size (US Letter, US Legal, A4)
• Print Margins (defaulted to 0.4)

» Note: The Participation Report in Swimtopia Meet is the ONLY report that will display a DQ time, if available. It will be in this format - "DQ <45.32>." Those times are not considered valid, so they are not recorded in other reports or transferred back to the meet in Swimtopia. 

Post-Meet Reports in Swimtopia

➧ Reports > Athlete Performance

In addition to all of the post-meet reports available in your meet in Swimtopia Meet, there are many athlete performance reports accessible from the Reports tab in your Swimtopia site.

Tips: Labels, Printing, Margins, and Website Display

➧ Label Tips

Label reports are available in the Desktop app for teams using timing systems. The first page of labels is generated as a preview, and a full PDF can be opened for printing.

• Labels: Avery 8160 for inkjet, or Avery 5160 for laser printers (can be another brand)
  Label Size: 1" X 2 5/8"
  Sheet Size: 8 1/2" X 11"
  Labels per Sheet: 30

Swimtopia Meet provides multi-computer support -- you can have a "labels/printer only" computer that automatically stays in sync with the main time input computer.

➧ Printing Tips

Your specific device, printer hardware, and driver can contribute to how reports print. We cannot control these variables, but we have recommendations to help you achieve the desired results.

➞ Swimtopia Meet Version

• Web Version: Swimtopia Meet is only fully supported using the Google Chrome browser (version 117+ Sept. 2023). If you experience printing issues, Chrome is usually the solution. Swimtopia Meet can work using the other browsers (Edge 117+, Firefox 119+, Safari 17+), but it is NOT compatible with Internet Explorer. (All major browsers are supported in the Swimtopia team management system, but some reports will print best using Chrome.)

• Desktop Version: Make sure you are always up-to-date. You'll see an "Update Version" button in the top bar to prompt installation. Installation is quick, and the application will relaunch when finished.

➞ Additional Tips

• Zoom level: Should be 100%. Do NOT check “Fit to Page.”
• Larger reports: It can be helpful to print smaller ranges. (i.e., Timer Sheets)
• Report loading: Be sure your report has finished loading before printing or saving it as a PDF. Depending on computer and connection speeds, the first pages may be loaded, but the rest of the report may not finish for a few more seconds. 
• Paper Orientation: Our layouts are designed for portrait and 8.5x11 paper (unless another paper size is selected). However, for larger reports, you can try printing in landscape mode to give it more horizontal space. Most printers provide a way to scale the printed output, so if landscape mode doesn't give you enough room there should be a way to scale it down to 95% or 90%.
• Printer drivers: Be sure you have updated drivers for your printer. (If you have an HP printer, here is a link to HP's drivers to search for the correct driver and download. https://support.hp.com/us-en/drivers/hp-deskjet-5500-printer-series/model/71897)
• Report loading: Be sure your report has finished loading before printing or saving it as a PDF. Depending on computer and connection speeds, the first pages may be loaded, but the rest of the report may not finish for a few more seconds.
• Printing to PDF: If you are still experiencing issues, try the option to print to a PDF (or Save as PDF) to see if the issues persist. You can print from there if not. ➞ See Saving Reports in PDF Format below. 

➧ Margin Configuration Issues

If you modified the margins and are seeing issues, it's likely attributed to this adjustment ➞ See the LAYOUT section above.

If you see any of the following issues when printing, you'll need to re-adjust your margins to resolve the issue: 

If you are experiencing printing issues and have reviewed the tips above, feel free to submit a support ticket. It will save time if you can provide details about your web browser configuration in the ticket -- visit this page and include the code/URL provided - https://www.whatsmybrowser.org/ 

➧ Save and Display .PDF Reports on your Swimtopia Site

Results are available in the mobile app, and within a user's time history table in their "My Account" page. Some teams also choose to share links to PDF versions of reports on their Swimtopia sites by uploading them to the meet.

You can save reports in PDF format through your computer’s print function:

• Click “Print”
• For “Destination,” click “Change”
• Select “Save as PDF”

In Swimtopia, go to Schedule > Select Meet Name > Files > New Attachment to upload.

» Note: if you are having printing issues, you can download the PDF and then open it in a PDF viewer and print from there. (If your printer is configured to print to PDF, you will see this as a destination option)