» Note: If your team roster and time history are available in Hy-Tek Team Manager, ➞ See our instructions for Team Manager - Team Roster & Time History Import (.mdb). If you are a non-swim team using our Team Topia product, ➞ See Excel Spreadsheet - Team Roster Import (.xlsx or .xls)
Covered in this Article:
- Team Roster Export from TeamUnify
- Import Your File Into Your Team Site
- Time History & Best Times
- Viewing Imported Data & Exporting Roster
- What's Next...How do Parents Log In?
- Need Help?
Team Roster Export from TeamUnify
We can import your Team Roster from your existing TeamUnify database into your SwimTopia website. For future seasons, SwimTopia’s Registration process will collect all the personal data for you.- Login to your TeamUnify account
- Go to Team Admin > Account/Member Admin (new CMS: go to Team Tools > Members)
- Click on the Members tab, click "Select all" (small box to the left of "Last Name")
- Click the "Export" button select "Custom Excel Report."
- In the upper left corner, click "Select All."
- Click "Create Report." This should create a report ending in .xlsx
» Note: For efficiency, please reference the spreadsheet format in this article ➞ Excel Spreadsheet - Team Roster Import (.xlsx or .xls)
Import Your File Into Your Team Site
After you have exported your data, your next step is to import this data into your new SwimTopia site.
This is done from your Settings > Import Roster or Time History page as shown below.
➞ You can also reference the Import Roster or Time History article for instructions as needed.
Time History & Best Times
TeamUnify does not provide an option to export your team’s time history in a format we can import. However, we highly suggest downloading your team's time history report (steps below) before closing down your account if you want to obtain this information, and for access if we are able to provide a way to import this information in a future release.
(If your team roster and time history are available in Team Manager, you'll have better results using a Hy-Tek export.)
➧ Exporting Time History from TeamUnify
» Note: These steps were provided by a customer in 2020, so we cannot confirm these steps will remain the same with any TeamUnify updates.
Step 1) Log into TeamUnify as Admin
Step 2) Choose "Time Reports" from left nav
Step 3) Choose "Top Times by Athlete"
- Set "Course"
- Select all "Meet Types"
- Set "In this period" to your date range
- Select "All" for all other fields, except "Show Top"
- Set "Show Top" to "0" to get all times
- Click "Report Now"
Step 4) Click "Save As Excel" from the report results page
➧ Importing Time History and/or Best Times in SwimTopia
Even though TeamUnify does not provide the export data in a format we can import, if you have individual meet’s Meet Results files you can import those into your SwimTopia site to get historical times. If you just want to capture your athletes’ best times, you can do that as well.
➞ See Time History Import (via results files) or Manually Add Best Times for step-by-step instructions.
Viewing Imported Data & Exporting Roster
After your data is imported ➞ See our tutorial on Viewing your Team Roster and History.
To export your roster from your team site ➞ See our Exporting Athlete/Team Roster Report article.
What's Next...How do Parents Log In?
Your parents create their accounts thru the registration process. Regardless of whether you imported a past or current season roster, we suggest that you create a registration form and invite your parents to register so they can activate their accounts by setting a password.
This can be a simple form for collecting contact information or you can use all sections of the form as needed. Each season they register to be affiliated with the current season, but they don’t have to activate their accounts more than once.
See ➞ Creating New Accounts - How do Parents Log In? for more details.
Need Help?
If you have any questions about this format or the roster import process, here are our SwimTopia Support Options for assistance.
hcmanagesettings hcmanagesettingsimportrosterortimehistory hcteamunifyimport
Comments
3 comments
What happens if we didn't complete this step before our season started? Can it be done after the fact without any issues?
@Bishop Estates—going to follow up via email, but the Team History can be imported at any time.
As we start a new season is it helpful / important to upload last season's results? It seems like this might only be helpful if the roster was identical. Thanks in advance.
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