Seeding & Scoring Setup Process

➧ Your League Sets The Seeding & Scoring Rules

The league will set the seeding and scoring rules through a shared meet template and either apply these templates to your meets (for a league schedule import), or allow you to apply them to your meets (if you create your meets).

You can view these rules in the league-shared meet template under Schedule > Meet Templates > Select a template > Seeding & Scoring.

https://annycanes.swimtopia.us/manage/swim_meet_templates/4241/scoring_rules

You can also see these settings from your meet, under Schedule > Select Meet Name > Meet Setup > Seeding & Scoring. 

If each team creates its own meets, then each team manually applies the league template.

You cannot make any updates to the seeding and scoring rules unless the "Unlink" button appears to let you unlink the meet template and make changes. (If you have questions on these settings, contact your league admin.)

If you are ready to merge your meet, ➞ see our Swimtopia Meet Entries – Ready to Merge article for details.

➧ Your Team Sets the Seeding & Scoring Rules

We highly suggest setting up your meet templates before creating your meets to save you time each season. All of your meet configurations, including your seeding and scoring rules, will be set up once, making it quick and easy to apply these settings to each meet. 

Create and edit your meet templates under Schedule > Meet Templates. ➞ See our Help Center article about creating Meet Templates.

After your meets are created, you will need to “Apply” the correct meet template to each meet.

Go to Schedule, and click on the name of a meet. Then go to Meet Setup > Events > Template > Apply Meet Template.

To edit the scoring and seeding rules in a specific meet, you can find them under Schedule > Select Meet Name > Meet Setup > Seeding & Scoring. 

» Note: The rules set for the meet by the host team are the ones that are used for Swimtopia Meet.

Configuration Settings

• Seeding & Lane Assignment
  • Order heats by time
  • Seed tied entries (Including NTs)
  • Individual/Relay events: seed entries into lanes
  • Apply assigned lanes
  • Circle Seeding (Request to enable)
• Placing & Scoring
  • Use designated scoring HEATS
  • A/B Finals Scoring (Request to enable)
  • Use designated scoring LANES
  • Award places primarily based on time or place judging
• Official Time Computation
  • Watch tolerance
  • Response when out of tolerance range

If you forget to set your seeding and scoring rules, don't worry --You can make updates directly in the meet in Swimtopia Meet. See ➞ Swimtopia Meet Settings – Seeding & Scoring

➧ Seeding & Lane Assignment

This section controls how meet entries are assigned to heats and lanes during the "seeding" process.

➧ Order heats by time

Controls whether heats are created "slowest to fastest" or "fastest to slowest" order.

➧ Seed tied entries (Including NTs)

This configuration focuses on how to seed tied entries (exact time or NTs). NTs are the most common tie and are considered the slowest time when seeding in general, but the point of this setting is to determine how any tie should be seeded. The default is "randomly." This means there is no factor determining the seeding of tied athletes after athletes with times are seeded.

Other options include:

• by athlete age (oldest first) - older* athletes would be considered faster
• by athlete age (youngest first) - younger* athletes would be considered faster

*Age is determined in days not years. If an athlete is one day older, they are considered faster with the first setting, and if an athlete is one day younger, they are considered faster with the second setting.

What if birthdates are not captured? If one of the "by athlete age" options is selected, those athletes with birthdates defined will sort before athletes that do not have birthdates. Athletes with ties and without birthdates defined will seed in random order. If no athletes have birthdates, these selections will have no effect and all ties will be seeded randomly.

➧ Individual/Relay events: seed entries into lanes

Supports separate lane assignment rules for individual and relay events. Lanes can be assigned to specific teams, otherwise, entries are assigned based on time which minimized heat duration and helps the meet run more efficiently.

Many options are available to automatically assign lanes to teams:

• Odd/event by team: Assigns home and visitor teams to alternating designated lanes. (Dual meet only)
• Sides by team: Assigns home and visitor teams to sides of the pool, in high or low number lanes. For example home in lanes 1,2,3 and visitor in lanes 4,5,6. (Dual meet only)
• Manually assigned during merge: This option adds a step to the process where lane assignments for each team can be made at the time the meet entries are merged. Works with any number of teams. Below is an example for a tri-meet (this window appears after the "Build Meet in Swimtopia Meet" button has been clicked, on the Merge/Export screen):

➧ Apply assigned lanes

For assigned lanes, this controls when and how the lane assignments are applied:

• Flexibly: This option will fill lanes with entries from the assigned team, until no more entries for that team are available. If no entries for the assigned team are available, it will fill the lane with the next fastest entry from any team. However, lane assignments are strictly followed in any designated scoring heats.
• Strictly: This option will only fill a lane with an entry from the assigned team. If no team is assigned to the lane or no entries from that team are available, the lane will be left empty.
• In designated scoring heats only: This option will only follow lane assignments in designated scoring heats. All other heats are seeded based on entry time. In meets with designated scoring heats, this option can reduce the overall duration of the meet by optimizing non-scoring heats to group swimmers of similar speed.

» Note: Swimtopia Meet prevents one swimmer from being in a heat by themselves (assuming there is more than one swimmer in that event) — Swimtopia Meet will automatically seed each heat to have a minimum of 3 swimmers per heat in a pool with 5 or more lanes (assuming at least 3 swimmers in that event), and a minimum of 2 swimmers in a 4-lane pool (assuming at least 2 swimmers in that event), except when (a) the previous heat was a dedicated scoring heat, or (b) the "Apply assigned lanes" setting is set to "Strictly (don't fill unassigned lanes)".

➧ Circle Seeding (Request to enable)

Swimtopia currently supports circle seeding the entire meet (not by event) within the meet in Swimtopia prior to merging meet entries, or in Swimtopia Meet after the meet entries have been merged by the host (or league).

You can seed for the fastest 2, 3, 4, or 5 heats.

Swimtopia:

https://brao-sloth2.swimtopia.com/manage/swim_meets/524357/scoring_rules

Swimtopia Meet:

If interested in using this feature, submit a support ticket requesting that circle seeding be enabled for your team site.

➧ Placing & Scoring

This section controls how places are awarded and how points are scored. Ribbons are awarded based on place. Points are scored primarily based on place, but in some instances, points may be awarded to different places.

➧ Use designated scoring HEATS 

• Limit placing and point scoring, or just point scoring to the specified number of fastest heats. Only swimmers seeded into these designated scoring heats will be eligible to be awarded points and overall place ribbons (if placing is also limited). If the "point scoring only" option is selected, swimmers in other heats will be eligible for place ribbons, but not points.
• You can also choose to automatically fill non-scoring lanes in these scoring heats, or leave them empty unless pre-assigned.

➧ A/B Finals Scoring (Request to enable)

If interested in using this feature, submit a support ticket requesting that A/B Finals Scoring be enabled for your team site.

➧ Use designated scoring LANES

Limit point scoring and (optionally) placing to the designated number of "inner/fastest" or "first" lanes (see below for more details on the "first" option). Entries in lanes outside the designated scoring lanes will be treated as equivalent to an Exhibition entry, that is ineligible for placing or point scoring (depending on the setting selected).

➞ Limiting placing and point scoring to the "first" N lanes

This is useful if your league/team mandates that the first N lanes are the designated scoring lanes, or if your lanes are numbered out of order.

For example, the image above would represent your league/team wanting lanes 1-4 as the designated scoring lanes in Heat 1.

• If the coaches don't assign swimmers to those lanes, the system will seed lanes 1-4 as if there were only 4 lanes in the pool: fastest swimmers in the inner 2 lanes (lanes 2,3), next fastest swimmers in lanes 1,4.
• Odd/even lane assignments will be honored strictly in lanes 1-4 in Heat 1. If the other team doesn't have any swimmers in that event, their lanes will remain empty
• All remaining lanes in Heat 1 will be seeded based on your seeding and lane assignment setting.
• All lanes in non-scoring heats will be seeded based on your seeding and lane assignment setting.

If coaches don't make lane assignments, seeding based strictly on time would look like this in an 8-lane pool:

The odd/even lane assignments will make these seeding assignments look different than the above assignments (and could be slightly different in heats where there are more swimmers from one team in an event). In Heat 1, the lane assignments would be:

(Non-scoring heats would have the same lane assignments as above, but no lanes will be left empty)

➧ Award places primarily based on time or place judging

• This option controls how places are primarily awarded in Swimtopia Meet. The options are "time" and "place judging." 
• If the "place judging" option is selected, then the heat place is made editable in the Swimtopia Meet Run Meet interface to make it easier to input judged places. In designated scoring heats, the judged heat place also becomes the overall place.

➧ Official Time Computation

➧ Watch tolerance

Options include: use middle time or average all times.

➧ Response when out of tolerance range

Based on the timeframe entered, either a warning will display or the time will be discarded.

Points Settings

➧ Individual Events

If your team allocates points for individual events, set your points before you merge your meet entries (if not already set by a league meet template). 

➧ Relay Events

If your team allocates points for relay events, set your points before you merge your meet entries (if not already set by a league meet template). 

If you forget to set your points for your individual or relay events, don't worry --You can make updates directly in the meet in Swimtopia Meet. See ➞ Swimtopia Meet Settings – Seeding & Scoring

Preview Your Settings

➧ What's this preview feature all about?

Raise your hand if you need a visual. We see you!

Seeding and Scoring rules can be complex, but configuring your meets with these rules doesn’t have to be! There’s no need to wait until you’ve merged the meet entries to verify athletes are seeded in lanes as expected, and heats/lanes are designated as scoring or exhibition as required!

To see a visual representation of the seeding and scoring settings, click on the Preview Settings button on the Seeding & Scoring screen of your meet templates or within a specific meet.

You can preview various lane assignments, placing, and scoring scenarios based on your Seeding & Scoring rules.

» Note: “EMPTY” will leave the lane empty if your settings require the lane to remain empty, and “AUTO” will add the athlete with the next fastest entry time in the lane.

➧ Make adjustments - choose your adventure!

In the Settings Preview, you can adjust:

• Number of Lanes (1-12)
• Meet type (dual, 3+)
• Event type (Individual, Relay)
• Heat type (Scoring, Non-scoring)

Then click Generate Preview. The preview will update to display how the athletes will be organized in the pool based on your selected scenario.

➧ Save the form to enable a preview

As you alter the settings (if they are not locked by your league), the Preview Settings button becomes disabled and the page displays a reminder for you to Save form to enable preview.

After saving your changes, you will see the Preview Settings button enabled, ready to display an updated preview.

➧ Example Scenarios

Here is an example when seeding and lane assignments are set as seen below, with no designated scoring heats or lanes.

Additional Scoring Features

➧ Scoring by Division

Scoring by division allows teams to group and score meet results by various assignment methods - by team, event, time standard, or flighted meet.

Currently, the “By Time Standard” and “Flighted Meet” division assignment methods can be set up in Swimtopia or Swimtopia Meet. 

The “By Team” or “By Event” division assignment methods must be set up in Swimtopia Meet after merging entries. These instructions will be updated when those methods are configurable in Swimtopia. The process is pretty much identical in both locations.

Example: By Event

➞ See our Scoring by Division article for full details and setup steps.

» Note: These settings do not apply if your meet does not require multi-level division scoring.

➧ Double Dual Scoring

Double dual scoring enables multiple pairs of teams in the same meet to be scored independently as if each pair were competing in a separate dual meet. 

The results interface does not display the team pairs, but you will be able to filter by team pairings and teams within those pairings in some reports. For example:

➞ See our Double Dual Scoring article for full details and setup steps.

» Note: These settings do not apply if your meet does not require double dual scoring.