Login Permissions (Web Browser & Desktop Application)

For access to Swimtopia Meet, members can be assigned to a Role with Read or Manage Swim Meet Administrative Permissions (as seen in the screenshot below). 

» Note: Read-only swim meet access will limit the user to read-only mode.

As an alternative, you can grant the Role to have "All Administrative Permissions" OR click the "Make Admin" button within the user’s profile, but only do this if the person can have full admin privileges. 

With either of these, they will be able to log in with their Swimtopia username and password. ➞ See Role-Based Permissions article for more on this topic.

» Tip: If there are issues with someone logging in, an admin should check that their role has the appropriate permissions. 

Managing Admin Rights to Meets in Swimtopia Meet

Teams that create their own meets can control whether the visiting teams have full-manage or read-only rights to meets in Swimtopia Meet that are linked. If the league is considered the meet "host" (meets added via a league schedule import), then this setting is controlled from the league site. This setting is on the Meet Setup > Linking screen.

➞ See the Help Center articles below for more details:

➧ Teams: Swimtopia – Meet Linking (Meets Run Using Swimtopia Meet)

➧ Leagues: Managing Admin Rights to Meets in Swimtopia Meet on the League Site

Accessing Your Meet (Windows Desktop Application)

The Swimtopia Meet Desktop application is necessary when running Swimtopia Meet with an external timing system. You will access and re-access your meet through the desktop application.

Click here to download the Swimtopia Meet Desktop Application

If you have previously installed Swimtopia Meet Desktop, please be sure to close any currently running version before installing a new version.

➞ See Swimtopia Meet - Windows Desktop Application Installer & Details for more information.

➞ See Using Timing Systems with Swimtopia Meet to locate the timing system article that applies to your team.

Accessing Your Meet (Web Browser)

» Note: These access points only apply to the web browser version. The desktop version of Swimtopia Meet is required if you are using a timing system (see above). 

There are three ways to access your meet. The main access point is from within your merged meet on your Swimtopia team management site. The other more direct approach is by direct access via Swimtopia Meet's URL.

➧ Option 1: Shortcut From the Meets & Events Schedule 

We provide a shortcut to quickly access your meet in Swimtopia Meet directly from the Schedule Page in the Swimtopia admin console. You will only see the icon after the meet entries have been merged.

https://staginglion.swimtopia.us/manage/calendar_events

➧ Option 2: From within the Swimtopia meet

After the meet is merged, a Swimtopia Meet button will appear in the header. Clicking on this button will launch Swimtopia Meet in a new window.

Multiple admins, including admins on any of the participating teams using Swimtopia, may then click the Swimtopia Meet button to see the meet in Swimtopia Meet and run reports. The meet may be open in multiple browsers concurrently.

➧ Option 3: Direct login to Swimtopia Meet

Log in to an account with site admin or swim meet management level permissions at https://maestro.swimtopia.com. 

If you are a member of multiple teams, you will select the team first, and then you select the particular meet. (If you are a member of more than 50 teams, a search box will appear at the top of the team selection screen.)

➧ Browser Support 

» Note: Swimtopia Meet is only fully supported using the Google Chrome browser (version 117+ Sept. 2023). If you experience printing issues, Chrome is usually the solution. Swimtopia Meet can work using the other browsers listed below, but it is NOT compatible with Internet Explorer. You will see the message below in Swimtopia Meet if your browser is no longer supported. (All major browsers are supported in the Swimtopia team management system, but some reports will print best using Chrome.)