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Meet Maestro Accounts – Quick Start Guide for Virtual Meets and USA Swimming

Tracy Nelson
  • Updated

Meet Maestro is SwimTopia's swim meet software that's been used by teams around the country to run hundreds of virtual meets this summer, and thousands of meets since 2018.  No meet management software experience is necessary. You’ll be up and running in no time!

“We have been using Meet Maestro to run our summer swim meets and have found the system to be truly intuitive. Our volunteers just sit down and get right to work with minimal direction from me.”

~ Heather U., Copperfield Dolphins

Covered in this Article:

>>Note: Meet Maestro accounts come with limited-access SwimTopia accounts. If you access our Help Center, you will see articles detailing other SwimTopia features that are available to those with a full SwimTopia account.  If your team uses our full team & meet management solution ➞ See Meet Maestro – Virtual Meets 

① Set Up Your Free Meet Maestro Account

You can try Meet Maestro for FREE through July 31, 2021! We'll send you a welcome email with the info, links and tips you need to get started.

➞ signup.swimtopia.com/maestro

 Once your Meet Maestro account is set up, you can add new admins and set up your team information.

➞ Setting Up Your Meet Maestro Account

 

② Create A Meet 

There are several ways to create a new meet:

  1. Import an EV3 meet event file
  2. Import results for an old meet to create a reusable meet template
  3. Create a new (empty) meet and apply a meet template

➞ Creating a Meet in a Meet Maestro Account

If you're setting up meets in the Speedo Swim Again Virtual Series, your Meet Maestro account comes pre-loaded with meet templates for each meet in that series.

➞ Creating Meets for the Speedo Swim Again Virtual Series 

 

③ Add Meet Entries

You can create your meet entries in SwimTopia, or you can create your entries in your own team management system and import the entries into your SwimTopia meet.

➞ Adding Meet Entries in Meet Maestro Accounts

 

④ Invite Other Teams for More Virtual Fun (Optional)

Add some excitement to your meet by inviting other teams to compete head-to-head, from the safety of their own pool.  And with Meet Maestro being free until July 31, 2021, it's never been easier to create a friendly competition!

➞ Meet Maestro – Virtual Meets 

 

⑤ Run the Meet

Now you’re ready to run your meet.  To access your meet in Meet Maestro, click on the blue Meet Maestro button in the upper right corner of your meet.

➞ Meet Maestro Accounts – Running a Meet in Meet Maestro

 

⑥ Follow the Action with SwimTopia Mobile App

SwimTopia’s mobile app allows spectators to follow what’s going on in the pool with our Live Event/Heat updater. See real time results as soon as data is entered, upcoming swim reminders, results notifications and more.

➞ Meet Maestro Accounts – SwimTopia Mobile App

 

⑦ After the Meet

Once your meet is complete and all teams have entered their results, you can transfer your results and create an export file to send to USA Swimming for sanctioned and non-sanctioned meets.

➞ Meet Maestro Accounts – After the Meet

 

⑧ SwimTopia & Meet Maestro Support

Take a look at our comprehensive Help Center, especially the Meet Maestro section. 

You’ll also find contextual help on your SwimTopia site by clicking on the Help Center button in the upper right corner of your screen, or the orange Help bubble in the lower left corner.  And while in Meet Maestro, the “?” icon at the top right of your screen will take you to our Help Center.

After checking out our Help Center, if you’re not able to find the answers you’re looking for, don’t hesitate to submit a support request, and our Customer Happiness Team will be happy to provide assistance.

Have fun racing!

 

>>Note: Meet Maestro accounts come with limited-access SwimTopia accounts (a segment of the "Manage Team" interface). If you access our Help Center, you will see articles detailing other SwimTopia features that are available to those with a full SwimTopia account.  

 

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