Wondering just how easy it is to use Meet Maestro? We'd like you to give it a try! Our innovative and intuitive swim meet management solution simplifies running your meets and is fully integrated with your SwimTopia system.
Covered in this Article:
- Meet Maestro Overview Video
- Setting up your Test Data Meet
- Test with Two Teams
Meet Maestro Overview Video (32 Min)
➞ direct link to our Meet Maestro Overview video.
➞ See our ▶️ Training Videos - Meet Management with Meet Maestro™ article for a more detailed webinar recording.
Setting up your Test Data Meet
With these easy steps below, you can set up a test meet and see how easy it is to use Meet Maestro from an Intrasquad view (your data only).
① Create a Meet
Create a test meet by copying a previous meet, and set it to "Hide from public calendar" (Copy displays at top right when in the meet, and hide option is within Edit after you copy). Hiding from your calendar will allow you to test without triggering mobile app notifications to any current members.
In the “Meet Setup” tab, be sure to set up:
- Meet Setup > Team Preferences - select: Assume "undeclared" athletes will be participating in the meet
- Meet Setup > Entry Rules - do not check the box next to: Require an individual event entry for relay eligibility
- Meet Setup > Seeding and Scoring Rules - review the seeding and scoring preferences before merging the meet. Unlike other meet software, these settings can be published and shared as part of the meet template, making it much easier and less error prone to set up swim meets.
➞ See our Help Center article about Creating Meets (Options)
② Create Meet Entries
Use the bulk edit feature to create some meet entries. Go to Entries > Individual Entries, and click "Edit Entries" in the upper right corner. You can "select all" at the top of the column to enter all the kids in events, or you can just check whichever boxes you’d like.
Next, add some relays: Go to Entries > Relay Entries and click on "Generate Relays."
➞ See our Help Center articles about Meet Entries and Relay Generation
③ Merge the Meet
Now you’re ready to merge the meet...
Go to Merge/Export within your meet
- Click on Lock out all entry changes
- Click on Ready for Merge, then click Save
- Click on Build Maestro Meet
- Click on the Meet Maestro button that displays at the top (this is how you can re-access your meet any time)
This will launch Meet Maestro, with all entries merged and seeded. You will likely need to sign in to Meet Maestro, using your SwimTopia admin login this first time.
➞ See our Help Center article about Ready to Merge
④ Set up the Meet in Meet Maestro
Go to the Gear Icon in the upper right corner
- Go to Timing Setup if you plan to use a timing system
- Go to Athletes to scratch an athlete or change their entries
- Go to Reports and run your pre-meet reports (in the left column), such as Heat Sheet, Psych Sheet, Session Report, Timer Sheets, and more. You can save any report as a PDF: click on “Print,” then change the destination to “Save as PDF.”
➞ See our Help Center section about Setting up Your Meet in Meet Maestro
⑤ Run the Meet
Now it’s time to run your test meet!
Try the following actions:
- Move from heat to heat using the arrows next to the heat indicator or by hitting “Command” (Mac) or “Control” (PC) and the left/right arrow keys.
- Toggle to the lane display mode and move from lane to lane using the arrows next to the lane indicator or by hitting “Command” (Mac) or “Control” (PC) and the left/right arrow keys.
- Go to a new event – click on the event in the Event Status Bar, or you can use the up/down arrows to the left of the event number, or you can hit “Command” (Mac) or “Control” (PC) plus the up/down arrow keys.
- Add an athlete to an event
- Scratch an athlete from an event
- Edit the members of a relay
- Enter times for several heats and events
- Enter DQ, D or Q for DQ, or click on the DQ button trigger the DQ entry window, select a DQ reason
- Enter N or NS for “No Show,” F or DNF for “Did Not Finish,” and S or SCR for “Scratch”
➞ See our Help Center section about Running Your Meet in Meet Maestro
⑥ Results and Scoring
Once you’ve entered some times, you can see updates of places, points, and team scores.
- See immediate updates for place/points on data entry screen
- Watch team scores update automatically in the upper right corner of your screen, under “Standings”
- You can run Results reports by heat – click on the Gear Icon > Reports
➞ See our Help Center article about Scoring and Placing
⑦ After the Meet
Once the meet is over, you’re ready to complete the meet.
- You can see all post-meet reports under the Gear Icon > Reports, on the right side. These include Results, Team Scores, Labels for ribbons, and more. You can save any report as a PDF: click on “Print,” then change the destination to “Save as PDF.”
- Once the meet is fully complete, click Gear Icon > Finish and Export where you will lock out changes to the meet and Transfer Results. (You can also download any applicable files)
- Within a few minutes, the results will automatically be loaded into the meet on your SwimTopia site
- You can attach the results PDF file to the meet in SwimTopia, under the Files tab
➞ See our Help Center section about After Your Meet
>>Note: Once you've taken your test drive, you'll want to delete this meet so these dummy results won't be added to your swimmers' times history. Go to Manage Team > Schedule > [meet name] and click on the red "Remove" button in the upper right corner of the meet. The meet and all of the test results will be deleted.
Test with Two Teams
You and another team can re-run a past meet that has already occurred. This saves time by avoiding the need to create a new meet and “fake” meet entry data for evaluation purposes, and makes for a more thorough evaluation by making it easy to compare heat sheets, results and other reports created in Meet Maestro with the equivalent reports originally created by other meet software.
➞ See our Help Center article about conducting a Meet Maestro Test Drive - Using Existing Data
Or if you and the other team would like to try a Maestro pilot without using a past meet, both teams can create hidden test meets on the same date as each other, then share the linking code and play with it that way.
➞ See our Help Center section about Meet Linking
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