Welcome to SwimTopia! As part of your membership in the JR ISL, you have received a SwimTopia Lite account. This will allow you to register your athletes, manage meet entries, and run JR ISL meets.
Once you've created your SwimTopia Lite account, we've listed steps below to help you get started. Pay particular attention to instructions that are specific to JR ISL teams, marked with the JR ISL icon:
Covered in this Article:
- SwimTopia Lite Account Setup and Settings
- Import your Time History
- Manage your People
- Assign People to Roles
- Open your Registration Forms
- Communicate with your Team
- Set up Meets
- Run Meets in Meet Maestro
- Tell Your Parents About the SwimTopia Mobile App
- Need Help Along the Way?
SwimTopia Lite Account Setup and Settings
When you signed up for the JR ISL, your confirmation page and confirmation email should have displayed a link to sign up for your free SwimTopia Lite account. If you have not yet created your SwimTopia Lite account, look for that signup link in your JR ISL confirmation email.
When you set up your SwimTopia Lite account, your team name should have been entered for you, and you may have set up your team colors and logo. To edit the team colors and logo, log in to your SwimTopia account and go to Manage Team > Settings > Team Information.
Once you're in your admin console (Manage Team), you'll see a link to a Settings menu for a list of site-wide settings and tools.
- Modify your team's name and abbreviation (if needed)
- Set your preferred swim course
- Add a team logo and set your time zone
- Configure your Athlete Roster Groups (if using)
- Set your Meet Entry Preferences (allow parents to sign up for events...)
- Create a Stripe account to accept online payments (only needed if you'll be charging any team fees during registration. Not needed to collect JR ISL fees)
➞ SwimTopia Site-wide Settings
Import your Time History
If you'd like to import your athletes' time history or enter best times:
» Note: while we offer the ability to import your roster, you should add current athletes to your SwimTopia site by having your families register via the JR ISL registration forms.
Manage your People
You may need to manually add a few people as you're getting your SwimTopia account set up:
Once your families begin registering, you can view and manage their details:
Assign People to Roles
You'll find Shared Roles on your SwimTopia site that are created by JR ISL: League Rep and Head Coach.
Your SwimTopia account also comes with two pre-defined roles: Meet Administrator and Event/Heat Updater. These roles have limited administrative permissions and will be needed once you're ready to participate in meets.
Assign the appropriate people to the JR ISL shared roles now, and you can assign the meet-related roles later:
➞ Assigning Volunteers to Roles
You can also set up any new roles that you'll need to help manage your team:
Open your Registration Forms
When you're ready to open registration, you can open the registration forms that JR ISL has provided on your SwimTopia site.
Communicate with your Team
Use automatic mailing lists to communicate with your team via email or push alert.
➞ Communications: Emails and Alerts
Set up Meets
Let's swim! Now it's time to set up meets on your SwimTopia site.
Whether you're hosting a JR ISL meet, or attending one that another team is hosting, you'll need to set up the meet on your site:
And if you're hosting a JR ISL meet, here are additional instructions:
➞ JR ISL Host Team Meet Setup Instructions
Once your meets have been set up on your Schedule, it's time to create meet entries:
Run Meets in Meet Maestro
Meet day is here, and it's time to run the meets. Learn all about Meet Maestro here:
➞ Meet Maestro Quick Start Guide
JR ISL has added the AAU Junior Olympics Qualifying Time Standards as a shared time standard set. To see when your swimmers make the cut during a meet:
➞ Adding a Time Standard to your Meet
Tell Your Parents About the SwimTopia Mobile App
Parents will can stay up to date with your team when they download SwimTopia's free mobile app. And when they upgrade to Pro, they'll be in the loop for all the meet day excitement.
Need Help Along the Way?
This Quick Start Guide has led you to other Help Center articles that will guide you through the first and most important steps as you get rolling with your new SwimTopia site. We offer an extensive Help Center that will provide in-depth information and step-by-step tutorials on all of the features you'll find with SwimTopia, Meet Maestro, and our mobile app.
➞ SwimTopia Support - How can we help you? - SwimTopia's Customer Happiness Team is here to provide guidance as needed.
➞ ▶️ Video Guide - All Topic-Focused Training - Watch pre-recorded videos at your leisure.
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